Job Title

POSITION TYPE: Full time. Direct Hire. Onsite. Requirements of the Accounts Payable Specialist: Bachelor degree in Accounting, Finance, or Business desired, not required. Knowledge of GAAP Required. A minimum of 4 years of accounting work experience that includes processing Accounts Payable transactions. Full cycle AP experience from receipt of vendor invoices through payment process and month end close needed. Ability to reconcile accounts. Construction Experience preferred. Technical skills: SAGE Accounting System, TimberScan, MS Office including Excel skills. Duties of the Accounts Payable Specialist: Assist the accounting team in processing timely accurate payments to vendors. Work as a team inputting, coding. and processing vendor invoices for payment. Setup and maintain vendors in the system. Monitor AP Mailboxes. Retrieve/receive vendor invoices and vouchers for payment. Check for accuracy. Enter vendor invoices into TimberScan system which routes them to the correct approver. Using integrated software, process a high volume of invoices for payment through the SAGE ERP system. Get Treasury approval to release payment batches. Take part in payment runs: Check ACH, Wire, and making payments using vendor websites. Take part in annual 1099 reporting process. Provide direct support for vendor and internal questions. Reconcile account differences. Handle debits or credits if needed to correct account balances. Take part in month end close by ensuring all invoices and adjustments are entered in the system, provide any requested reports or information needed. Enter invoice payments in MASUsing accounts payable system (AS400)Maintain multiple invoice processing email accountsCorrect or resolve invoice/payment issuesResponding to invoice inquiries, resolving invoice/purchase order issuesProcessing vendor invoices daily for timely paymentResolve invoice discrepancies and issuesEnsure all vendor invoices and paymentsDelivering special supplier invoices to assigned invoice auditorsProcess all invoices for paymentMaintain and reconcile vendor and other relevant accounts payable accountsResolve invoice discrepancies through email approvalUpdate the vendor on invoice and payment statusPreparing invoices and expense reports for paymentResolve invoice discrepancies and enter within two weeks of invoice dateResolve invoice discrepancies and enter within two weeks of invoice dateHandle accounts payable invoices from receipt to payment via an automated systemResolve invoice and payment issues with suppliersEntering vendor invoices into the accounting system for paymentDistribute incoming accounts payable department mail