Job Title

Duties and Responsibilities:Key responsibilities include: Accounts Payable (AP) Responsible for AP and monitoring the outflow of capital for the companyTake a judicious approach to payments and exercise due diligence by comparing historical costs and assessing increasesUphold accounting controls, through identifying new expenses and cost increasesVerify W-9 information, Federal ID numbers and purchase ordersResolve discrepancies with purchase order balancesMonitor AP mailbox weekly for incoming vendor invoicesMonitor Bank Activity daily for operating and payroll accountsRecord accounting entries for all ACH movements (deposits and payables)Record accounting entries for benefit related transactions (FSA, DCA, COBRA, Transit Check etc.)Reconcile required accounts regularlyUnderstand AP accounting entries and review P&L regularly for posting accuracy of indirect expensesAssists in the completion of Vendor Applications as neededComplete review of Trukmann's Invoices monthly ensuring all items are applied to billable projects and review and update those that are missingReview cash movement in operating/payroll accounts and understand entries, how to process, and how to correct.Ad hoc payment analysis as requestedResponsible for systematic electronic filing of all payables using standard naming conventionAccounts Receivable (AR)Responsible for collection of the firm's ARActively reduce AR through daily routine follow up with clientsTrack and reduce Days Sales Outstanding (DSO)Meet weekly with supervisor to review and strategize on aged AR collectionsManage incoming collections, accurately record and apply cash depositsPrepare AR reports, graphs and dashboards to track AR KPI's for project managers and leadership teamAssist with accounting records and ledgers by reconciling monthly statements and transactionsMonitor and understand Client Purchase Order DiscrepanciesEmployee Expense AdministrationReview and process employee cash and Amex expense reports monthlyEnsure expenses get correctly allocated to appropriate accounts and receipts uploadedBillingAssist with monthly invoicing and distribution of invoicesAssist with completion of post billing reporting required to accompany invoicesAssist with monthly/quarterly compliance reporting with state agencies (MWBE, Small Business, Utilization Workforce Charts, etc.)Ad hoc invoicing analysis reporting as requestedSkills and Requirements Extremely well organizedConscientious with effective time management skillsAble to handle competing prioritiesSuperior attention to detailAnalytical and problem-solving skills essential to the roleStrong Communication SkillsMust be reliable and trustworthyMust be proficient in Microsoft Office Suite or related programs (Word, Excel & PowerPoint)Must have exposure to ERP and accounting software systemsAbility to maintain confidential and meticulous recordsWorks well in a fast-paced team environmentGrowth oriented and open to constructive feedbackEducation and Experience Preferred college graduate with Business/Accounting focus3+ years of experience, performing functions as outlined in the Job DescriptionPrior industry experience or experience in small to mid-size firm a plusExperience with Deltek Vision or Deltek Vantagepoint a plusAscendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.Contact information Edward Beller