Job Title

Job Title: Administrative Assistant Employment Type: Contract Work Hours: 37.5 hrs./week Work site: 100% Onsite Location: 28 Liberty Street New York, NY 10005 Job Duration: TBD Closing: 08/08/2025. #CB Duties: Check filings for deficiencies Calculate filing fees as needed Scan paper submissions Issue ID numbers to filings Update database records Save files to a shared drive following file-naming conventions Download files from the cloud or copy from Outlook emails as required Rename PDF files according to file-naming conventions Enter filings into a spreadsheet accurately for easy retrieval Create and organize folders Save files into appropriate folders Add notes to the database and spreadsheet as needed Email submitting attorneys regarding deficient filings using a template Follow up on deficiencies as necessary Key Skills & Abilities: Must have good time management skills. Be detail-oriented, organized, able to catch errors/inconsistent/ incomplete work, proofread work Able to manage a large volume of paper and electronic files without commingling files. Must be able to work quickly and accurately. Able to follow office policy and procedure. Able to OCR, rename, and bookmark PDF files. Drag and drop files in folders; copy and paste files into folders, create folders, edit template emails, double checks work. Ask questions when clarification is needed. Must be proficient in Microsoft Word, Adobe PDF, Microsoft Excel, and Microsoft Outlook. Preferred Education: Bachelors Degree Miscellaneous Information Hours: M-F, 9:00 am 5:00 pm. No free parking available at the worksite location. Office is accessible by 2, 3, 4, 5 (Wall St) J and Z (Broad St) subway lines. Interviews: Conducted In-person. Training will be provided. The Nexus Staff Difference: Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us. We offer weekly payments via ACH (Automated Clearing House). Serving as Prime Vendors to New York State and New York City for over 10 years.