Job Title

A PR firm with well-known clients is looking for an Executive Assistant to the President. The previous EA was there for 5 years. The company has 100 employees and an office in the Flatiron District that has an open plan and has a lounge area and a kitchen. The vibe in the office is team oriented. This is an office role 4 to 5 days per weekAbout the Job:¨ Provide daily support to the President in planning, directing, managing, and coordinating business activities¨ Manage a complex calendar, schedule and confirm meetings, and ensure all logistics are seamless¨ Serve as trusted primary contact between President and internal staff¨ Coordinate travel arrangements, including flights, hotels, and itineraries¨ Liaise professionally with clients, senior executives, and cross-functional partners across the organization¨ Screen and prioritize incoming calls, emails, and requests¨ Set up domestic and international conference calls and meetings, both in-person and virtual¨ Handle expense reports, invoice tracking, and related administrative tasks¨ Assist with research projects, presentations, and proposals for both current and prospective clients¨ Update and maintain documents and grids such as org charts, lists; draft correspondences ¨ Support general office operations, including ordering supplies and coordinating logistics¨ Provide hands-on meeting support (ordering food and beverages, setting up conference rooms, preparing materials)¨ Occasional personal assistant tasks, such as arranging coffee, meals, and personal errands ¨ Maintain discretion when handling highly sensitive and confidential information¨ Assist at events after hours or on weekends, as needed¨ Assist with social posts, content ideas and captions for Instagram and LinkedInAbout You:¨ Minimum of 5 years of experience in a related support position¨ BA/BS from a college or university¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)¨ Dynamic and proactive comfortable in a fast-paced environment¨ Polished, professional demeanor¨ Experience in or knowledge of the media, fashion, and design industries a plus¨ Proactive go-getter; no task is too big or too small¨ Outstanding communication skillsSalary, 401K, Benefits (medical, dental, vision), Paid Vacation (12 days the first year plus 5 sick days, the office is also closed Christmas to New Year's) Hours: 9-5