Job Title

Compass Forwarding is seeking a highly organized, composed, and detail-oriented Executive Assistant to the CEO to support a fast-paced executive role within a well-established global logistics organization.This role is ideal for someone who brings a calm, grounding presence, thrives on structure and follow-through, and takes pride in keeping complex days, priorities, and information organized. The position is in-office and requires close, daily collaboration with the CEO.The Nature of the Role The CEO is a strong initiator and big‑picture thinker.Your role is to provide continuity, organization, and completion — quietly and consistently.You will:Translate conversations into action itemsTrack commitments and ensure follow‑throughCreate systems that reduce stress and mental loadKeep priorities visible and moving without adding pressureThis role values reliability, judgment, and steadiness over urgency or theatrics.Key Responsibilities Executive & Calendar ManagementManage the CEO’s calendar with thoughtful prioritization and precisionProtect focus time and ensure adequate preparation for meetingsPrepare clear daily and weekly agendasAnticipate scheduling conflicts and upcoming deadlinesFollow-Through & Task Management (Core Function)Capture and track action items from meetings, calls, and discussionsMaintain clear task lists, timelines, and remindersFollow up calmly and persistently until items are completedRe‑surface priorities without creating friction or stressInformation & OrganizationMaintain intuitive, well‑organized systems for files, notes, and correspondenceCapture context and decisions to avoid repeated re‑orientationEnsure key information and documents are always easy to locateServe as a composed, professional first point of contactFilter incoming requests and highlight true prioritiesDraft or manage correspondence on behalf of the CEO when appropriateOperational & Administrative SupportCoordinate travel, itineraries, and logisticsAssist with preparation of presentations, reports, and briefing materialsSupport special projects requiring structure and consistencyHandle sensitive information with discretion and careRequired QualificationsExceptionally strong organizational skills (non‑negotiable)Prior experience supporting a senior executive, founder, or CEOCalm, steady demeanor in a dynamic environmentStrong written and verbal communication skillsHigh attention to detail and follow‑throughAbility to manage multiple priorities without becoming reactiveIdeal Personality Fit You are likely a strong fit if you:Are naturally methodical and structuredFind satisfaction in closing loops and keeping things orderlyRemain calm even when others are stressed or moving quicklyPrefer quiet competence over visibility or recognitionTake pride in reliability, preparedness, and follow‑throughAbout Compass Forwarding Compass Forwarding is a privately held, U.S.-based freight forwarding and logistics company with a long operating history and an established international footprint. The company supports complex global supply chains and works with a diverse mix of commercial and institutional pass employs approximately 150 people globally, operating across multiple offices in the U.S. and key international markets. The organization is professional and execution-focused, with an emphasis on reliability, accountability, and long‑term relationships.The culture values structure, clarity, and calm execution over urgency or theatrics. This role supports the CEO directly and plays a key part in maintaining day‑to‑day organization and pensation This role is budgeted at the Senior Executive Assistant level.Salary range: $80,000 – $110,000Compensation will be commensurate with experience and fitHow Success Is MeasuredClear daily structure and prioritiesConsistent follow‑through on commitmentsReduced stress and cognitive load for the CEOSmooth, predictable execution across the dayThis is a hands‑on, in‑office role requiring daily interaction with the CEO. The Executive Assistant is expected to proactively manage organization and follow‑through while maintaining a calm, professional presence.A Final Note The right person for this role will keep things moving forward quietly, reliably, and without drama. This is a high‑trust position for someone who values order, discretion, and calm execution.#J-18808-Ljbffr