Our client, a well-known media and entertainment company, is seeking a Temporary Executive Assistant. This is a demanding, fast-paced role providing comprehensive assistance and project management support to the Senior Vice President, Digital Media. This role will also provide travel, calendar, and expense report support for 3 VPs directly reporting to the SVP. The position is 5 days on-site and will be from 9am to 6pm. Pay rate is $36-38/hr. Responsibilities: Provide executive-level administrative support including meeting and travel planning, managing expense reports, scheduling, phone/mail, supplies, filing, and other business-related duties. Schedule and arrange in person and virtual meetings with internal and external parties. Ensure attendees, rooms and technology are ready for meetings to start on time. Handle heavy contact through a variety of means (phone, email, text, Teams) with all levels of internal and external executive management and employees. Efficiently monitor and prioritize information flow and meetings throughout the day, week and month. Anticipate conflicts and make adjustments as necessary, keeping execs aware of key changes or scheduling issues. Utilize judgment in handling inquiries Handle extremely confidential and sensitive information with discretion Plan staff and other team events including staff meetings, senior team meetings, and off sites when necessary. This includes managing all aspects including vendor selection, catering, audiovisual, and other logistics. Create and / or manage systems to coordinate and organize department materials (presentations, analysis, etc). Manage regular updates to materials and distribution to stakeholders. Manage cross-functional meeting agendas, reminders, and materials preparation through proactive coordination with participants Support light presentation work (PowerPoint, Keynote) through partnership with Digital Media Track and proactively report progress on projects Qualifications: At least 3 years of relevant experience as an administrative professional supporting executive level management Proven experience handling confidential and sensitive information Advanced knowledge of Microsoft Office, including Teams, Word, Outlook, Excel, and PowerPoint, and curiosity / willingness to experiment with new technologies that could improve administrative efficiency (e.g. AI tools like Copilot) Excellent communication skills including written, verbal and listening Solid interpersonal skills with the ability to deal with all levels of management. Flexible, organized, self-starter, and extremely detailed-oriented. Self-driven with the ability to think creatively, take initiative and consistently take full ownership of the role A highly professional demeanor, positive outlook, problem solver, good judgments, analytical skills, and a can-do attitude Exceptional time management skills with the ability to prioritize and juggle numerous projects and deadlines in an extremely fast-paced and high-volume environment. Open to grow into other business support roles within the team over time Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
Job Title
Executive Assistant