Job Title

Administrative Assistant & Events Coordinator To The Dean Of Student Services The Administrative Assistant & Events Coordinator to the Dean of Student Services provides comprehensive administrative, event, and operational support to the Dean and the Office of Student Services. This role requires a high level of professionalism, discretion, and adaptability, with frequent interaction across students, faculty, staff, and external partners. Responsibilities Administrative Support Manage the Dean's calendar, schedule meetings, and coordinate logistics Serve as the first point of contact for the Dean, handling communications with faculty, staff, students, and external organizations Prepare correspondence, reports, mailings, and other documents; maintain confidential files and records Screen and respond to telephone, email, and in-person inquiries with professionalism and discretion Process invoices, payments, reimbursements, and supply orders for Student Services, Admissions, and the Registrar Approve and manage timesheets, schedules, and assignments for work-study students Event & Project Coordination Plan, organize, and execute high-profile institutional events including Commencement, White Coat Ceremony, Match Day, Orientation, Accepted Students Day, Senior Week, Residency Fair, and other campus-wide activities Coordinate logistics such as venue selection, catering, dcor, vendor communication, volunteer management, and promotional materials Set up and manage event spaces, ensuring smooth execution of all details Create and design event promotional materials, signage, and backdrops Student Engagement & Campus Programs Coordinate student involvement programs including Big Brother/Big Sister and Student Ambassadors Create and review Student Ambassador applications, host interviews and trainings, and assign ambassadors to tours, interviews, and campus events Host events for Student Ambassadors and the general student body Participate in the Wellness Committee, supporting the planning and execution of campus wellness events Act as a welcoming presence in the Student Services Officegreeting visitors, students, and guests Admissions Support Assist with the admissions process, including applicant communications, interview scheduling, ordering meals for interview days, and conducting campus tours when needed Order and manage admissions merchandise and promotional items Qualifications Education/Experience Associate's degree required Two (2) or more years of administrative experience Knowledge/Skills/Abilities Strong organizational and communication skills. Ability to manage multiple priorities in a fast-paced environment. Exceptional attention to detail and professionalism. Commitment to student engagement and campus community building. Discretion and sound judgment in handling confidential information. Proficient use of the Microsoft office suite Maximum Salary USD $47,500.00/Yr. Minimum Salary USD $38,000.00/Yr.