Job Title

Join a dynamic healthcare organization in the Pacific Northwest region as an Administrative Coordinator supporting Facilities, Emergency Management & Security, and Environmental Services departments. This role is essential in ensuring smooth operations through expert clerical support, data management, and project coordination. Position Summary The Facilities & Support Services Coordinator provides comprehensive administrative and operational assistance, maintaining departmental efficiency and supporting multiple teams with communication, documentation, and technology management. Key Responsibilities Manage departmental communications, coordinate meetings, and prepare essential documents. Maintain organized records related to compliance, operations, and regulatory readiness. Submit and review timekeeping data for department leaders. Support onboarding and ongoing administrative needs across departments. Serve as the expert for the Computerized Maintenance Management System (CMMS), including configuration, user setup, reporting, and optimization. Provide support for additional systems such as mass notification platforms, SDS databases, and intranet sites. Generate and analyze reports to aid planning, compliance, and performance improvement. Coordinate training activities related to safety, security, emergency preparedness, and workplace violence prevention; may facilitate training sessions. Maintain documentation supporting compliance with regulatory agencies including DNV, OSHA, and CMS. Assist with audit and inspection preparation to ensure continuous readiness. Track and coordinate departmental and cross-functional projects, preparing materials and following up on action items. Support procurement activities by ordering supplies, tracking equipment, and maintaining vendor records. Act as backup to the Facilities Supervisor for work order assignments. Qualifications Required High school diploma or GED. Minimum of 2 years experience in an administrative or coordinator role. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent organizational, communication, and multitasking skills. Ability to handle sensitive information with discretion. Preferred Associate's or Bachelor's degree in business administration, healthcare administration, or related field. Experience in healthcare support services such as Facilities, Environmental Services, Security, or Emergency Management. Familiarity with CMMS platforms and other departmental technologies. Experience coordinating training or compliance programs. Working Conditions This primarily office-based role occasionally requires entry into clinical, service, or utility areas. Standard business hours with some flexibility for meetings, training, or drills. Minimal physical effort with occasional light lifting up to 20 lbs. Benefits Enjoy a comprehensive benefits package designed to support your well-being and professional growth, including competitive compensation, medical and dental coverage, vision care, retirement plans with employer contributions, employee assistance programs, tuition reimbursement, wellness programs, and access to on-site fitness facilities. Regional Highlights Located in a scenic area of the Pacific Northwest, this opportunity offers access to abundant outdoor activities such as hiking, kayaking, nature viewing, fishing, and hunting. Nearby cultural attractions include museums, wineries, and coastal towns with vibrant communities and recreational options.