Job Title

Administrative Assistant - Oahu The P NW GM SYSTEM OPERATION Department of the P GM SYSTEM OPERATION Division at Hawaiian Electric Company has one management vacancy available. (Role: Non-Exempt) Job Function: Provides administrative, budgetary, and analytical support to the System Operation Department. Essential Functions: Provides a wide variety of administrative support to the department, including but not limited to: maintaining department filing system, creating and maintaining reports, photocopying and routing correspondence, scheduling appointments and related arrangements for internal and external meetings coordinating travel arrangements and cost reimbursements, handling company sensitive and/or confidential correspondence and information, and maintaining timesheets, internet web information. Works independently to prepare facilities and equipment for meetings, assists in the development of meeting agendas, presentations, meeting materials, taking of minutes, status reports, and in the development of regulatory materials. Performs other duties as assigned. Prepares various forms and reports related to department personnel, activities, and statistics including, but not limited to: timesheets, vacation, sick time information, department statistics, activities, programs, production levels, etc. Researches and compiles data for department decision-making; prepares presentations and related-materials; produces and distributes various department and company reports; maintains databases. Assists the manager in emergency response situations by notifying emergency response employees to report to work at their request, coordinating communication from various company personnel to the manager, assisting the manager with contacting resource groups and receiving calls for their attention. Participates in Company emergency response activities as assigned, including any activities required to prepare for such emergency response. Basic Qualifications: Knowledge Requirements: Working knowledge of Company business procedures. Working knowledge of budgeting and forecasting processes (including annual Operating Forecast; Capital Budgets; vehicle, equipment, tools; office furniture and equipment, etc.). Technical knowledge of document preparation requirements included in Regulatory filings is desirable. Working knowledge of personal computers and/or mainframe systems and related software applications such as: Excel, MS Word, Power Point, MS Project, Vignette. Pillar, Ellipse, DARS system knowledge preferred and operation of audio/visual equipment. Skills Requirements: Ability to handle and work with confidential, difficult, and/or sensitive issues while using tact, courtesy and discretion. Excellent written, oral, interpersonal and presentation skills to effectively communicate with all levels of the organization and the public sector, which may include dealing with sensitive, difficult, or confrontational issues. Strong commitment to teamwork and customer service. Demonstrated ability to remain cool under pressure, be flexible in a demanding work environment, manage multiple priorities, meet deadlines and exceed goals successfully. Demonstrated ability to pick up on technical things quickly and learn new skills and knowledge. Organization skills to perform a wide variety of advanced clerical and administrative duties; ability to handle confidential or sensitive information with tact, courtesy, and discretion. Analytical, conceptual and administrative skills to assess the demands of the job, recommend proper actions, and handle multiple systems, projects, and programs with minimal supervision. Experience Requirements: Several (3-5) years of general office/administrative experience. Few (1-2) years of accounting, budgeting or forecasting experience is desirable. Few (1-2) years of work experience with the Company is desirable. Several (3-5) years of experience with PC based programs. Location: Honolulu Oahu Hiring Range: The hiring range for theDEPARTMENT TEMPAdministrative Assistant - Oahu [Req ID 10265] position is $50,600.00 to $60,700.00. The person selected will be placed according to his/her skills and qualifications. About Hawaiian Electric Companies: Hawaiian Electric Companies provide electricity and services to 95 percent of the state's 1.4 million residents. The company is also one of the state's leading employers and a major contributor and supporter of community and educational programs. EEO Statement: Hawaiian Electric Companies is an equal opportunity employer, including disability and protected veteran status. Hawaiian Electric Companies complies with all applicable laws, including Title I of the Americans with Disabilities Act. Any request for reasonable accommodation needed during the application process should be communicated by the candidate to the HR Service Center at (808) 543-4848. Affiliate Disclaimer: By submitting your application, you understand and acknowledge that, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate, said Affiliate will be required to make a one-time payment to the Company in an amount up to twenty-five percent (25%) of your base annual compensation. In addition, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate or an Affiliate-Related Entity, for a period of one year, you cannot appear in negotiations or otherwise interact directly with the Company or work on the same matter that you worked on while with the Company.