Job Title

Established in 1899, Child & Family Service (CFS) is a community-based organization with a mission of strengthening families and fostering the healthy development of children. CFS has been a fierce advocate for children and families in the midst of social injustices and inequalities. Our statewide support, counseling, and therapeutic programs help individuals and families heal from trauma, prevent abuse and neglect, and can break the cycle of generational poverty. MISSION STATEMENT Strengthening families and fostering the healthy development of children. OUR VISION Healthy, thriving individuals and families building strong, multicultural communities across generations. OUR VALUES HOPE values: Humility, Ownership, Perseverance, Engagement We offer an extensive array of benefits for our employee including paid time off, preventative health care paid time off, birthday floating holiday, volunteer floating holiday, 16 Paid Holidays in a Year (17 in an Election Year), Medical/Dental/Vision/RX plans, Out-out incentive, 401(k), flexible spending plans, & more. Come join Child & Family Service and help us serve thousands in our communities! SUMMARY OF DUTIES Under the direction of the Administrative Services Manager, the Program Secretary provides essential administrative support to advance the goals of the Transitional Family Home program, the Therapeutic Crisis Home program, and Child & Family Service (CFS) administration. Key responsibilities include: Performing a variety of secretarial and administrative tasks, including recordkeeping and follow-up on program-related details. Tracking and logging the TFH Parent application and licensure documents, and scanning/uploading them into required CFS systems. Maintaining organized and accurate filing systems, fiscal and billing records, and program documentation. Assisting in the preparation of outreach materials and supporting outreach events. Handling confidential information with a high level of discretion. May require travel to other CFS locations for outreach activities and program support EDUCATION AND TRAINING REQUIREMENTS High school, plus additional courses or specialized training at business or community college, or other formal training facility or program. Requires ability to understand and carry out assigned duties effectively. Knowledge needed such as stenography, office routines, elementary accounting procedures; operation of equipment such as bookkeeping Other (Specify): Associate degree in human services, social work, psychology or counseling preferred EXPERIENCE Over two years, up to and including four years. Other (Specify): Prior experience in family services, care-giver resources or TFH Parent programs desirable SPECIAL KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED Typing at 45 wpm with accuracy in spelling and grammar. Proficiency with Microsoft Office Suite (Word, Excel, Teams, Outlook, OneDrive). Ability to organize and maintain accurate records/files. Strong interpersonal and communication skills. Ability to maintain confidentiality, handle sensitive information, and work independently with minimal supervision. OTHER POSITION REQUIREMENTS false false false EN-US X-NONE X-NONE MicrosoftInternetExplorer4 This job requires a valid Hawaii driver's license and a clear driver's abstract and continued employment may be contingent on maintaining a clear driver's abstract This job requires a valid Hawaii driver's license, a clear driver's abstract, and use of personal vehicle to transport participants, as needed, as well as a willingness to travel in personal vehicle on an as-needed basis throughout the island. This job requires a valid Hawaii driver's license, a clear driver's abstract, and use of agency vehicle to transport participants, as needed, as well as a willingness to travel in personal vehicle on an as-needed basis throughout the island. This position is subject to a criminal background investigation and continued employment is contingent on a record clear of convictions. Continued employment in this position is contingent on successful completion of First Aid classes. At Child & Family Service, we are proud to be an equal opportunity employer and prohibit discrimination and harassment of any type without regard to race, color, religion, age, national origin, disability status, genetics, veteran status, sex, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We apply this to all aspects of employment, including, but not limited to, recruiting, hiring, promotion, transfer, leave of absence and termination.