Job Title

Job Opportunity in Physics Division Office The selected candidate will work within the Physics Division Office (P-DO) as a member of the Administrative Operations Team. Under the direct supervision of the Division Administrative Assistant as well as other Division Office Management Team Members. The individual will support day-to-day administrative activities. The selected candidate will receive mentoring and training from the P-DO administrative staff. Job responsibilities for this position are included, but are not limited to: Perform administrative and office-related functions requiring sound judgment, initiative, and accountability. Prepare, review, and produce a wide range of professional internal and external correspondence, including correspondence requiring Division-level signature approval. Manage and coordinate multiple calendars and complex schedules. Coordinate meeting and conference scheduling, including announcements and logistical arrangements. Compile, organize, and develop briefing materials and meeting documentation. Maintain and update organizational charts for the Division Office and associated groups. Provide administrative support at the group level, as needed, to ensure continuity of operations. Assist with tracking chemical inventories and laboratory spaces within P-Division. Develop and maintain laboratory and office signage in support of Division operations. Minimum Job Requirements: Administrative Support: Knowledge of and experience in providing administrative type support services and activities, including general office management. Ability to gain efficiency in managing complex calendars and coordinate meetings. Organization and Time Management: Ability to work under limited supervision while maintaining quality in daily operational work. Ability to organize, prioritize, and complete projects with strict deadlines and changing priorities. Ability to work effectively as part of a team in a fast-paced environment with frequent interruptions and multiple customers. Business Systems: Computer skills in MS Office Suite (Word, Excel, Outlook, PowerPoint), SharePoint, Teams, and Webex. Communication: Demonstrated interpersonal communication skills (verbal and written) while interacting effectively with all levels of employees and managers. Excellent record of dependability, availability, attendance, and punctuality. Education Experience: Currently enrolled (12 semester credit hours or full-time equivalent) in a related accredited undergraduate degree-granting program (Business Administration, Human Resources, Accounting). Must have and maintain a cumulative GPA of at least 2.75 on a 4.0 scale (or equivalent). Entering first-year students must provide documentation indicating matriculation into an accredited undergraduate degree program. Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management. Note to Applicants: Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory. Where You Will Work: Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes: PPO or High Deductible medical insurance with the same large nationwide network Dental and vision insurance Free basic life and disability insurance Paid childbirth and parental leave Award-winning 401(k) (6% matching plus 3.5% annually) Learning opportunities and tuition assistance Flexible schedules and time off (PTO and holidays) Onsite gyms and wellness programs Extensive relocation packages (outside a 50 mile radius) Additional Details: Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A. No Clearance: Position does not require a security clearance. Selected candidates will be subject to drug testing and other pre-employment background checks. New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer. Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy P701 for applicant eligibility requirements. Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to or call (505)-664-6947.