Job Title

Prairie State Legal Services is seeking an HR/Payroll Assistant to join our team in the Administrative office located in Rockford, Illinois. The HR/Payroll Assistant reports to the Director of Human Resources and is responsible for comprehensive administrative support for human resources and payroll functions. PSLS serves some of the most vulnerable members of our communities, including low-income individuals, older adults, veterans, and people with disabilities. We focus our services on legal problems that impact the ability of our clients to meet their basic human needs, including physical safety, access to healthcare, adequate housing, and financial stability. PSLS is the only legal aid organization in the majority of our area, and we pride ourselves on providing high-quality legal services to our clients while fostering a motivating, collaborative, and rewarding work environment with plenty of opportunities for professional growth. Responsibilities The HR/Payroll Assistant will participate in a full range of duties in a fast-paced environment, including, but not limited to: Assist with day-to-day operations of the HR functions and duties, with a focus on employee experienceAssist with payroll preparation, ensuring accurate and timely processingSupport operational tasks, including employment verification, audits, and reporting requirementsMaintain payroll records, track reimbursements, and assist with payroll related formsAddress payroll related issues, including conducting timekeeping reviews and coordinating with multiple officesMaintain and update annual employment noticesMaintain and update workplace posters to ensure compliance with federal, state, and local lawsMaintain accurate employee records and ensure data integrity within the HRIS systemAssist with all aspects of recruitment, including job posting, applicant tracking, initial phone screening, and interviewing schedulingExhibit excellent organizational, record-keeping, and administrative skills Salary and Benefits The HR/Payroll Assistant position is full-time, 37.5 hours per week. PSLS offers a salary competitive with similar organizations. The Paralegal position salary range is $42,000 to $54,139 annually, depending on relevant experience. PSLS is committed to providing an excellent, comprehensive benefits package to its full-time employees that includes: Health insurance, including the opportunity to qualify for a wellness creditDental insuranceVision insurance403b retirement plan, including employer contributionsPTO that starts at nearly 3 weeks/year and increases with additional years worked at PSLSPaid sick leave6 weeks of paid parental leave after one year of employment12 paid holidays Qualifications High School Diploma, GED, or equivalent, plus two years of relevant work experience OR an Associate's degree in a related field is requiredExperience with payroll systemsSolid knowledge of Human Resource functions and best practicesNon-profit HR experience is a plusExperience and passion for working with low-income and underserved populations strongly preferredExcellent organizational skills and very detail-orientedExcellent oral/written communication skillsProficiency with Google Workspace, Zoom, Microsoft Office Suite, and other online platformsPSLS is an equal opportunity employer that strives to create a welcoming environment. We recruit, employ, pay, and promote qualified applicants and employees without regard to race, color, national origin or citizenship, ancestry, religion, sex, disability, familial status, marital status, sexual orientation, gender identity, age, pregnancy, military status or unfavorable discharge from military service, or other characteristics protected by law.