Job Title

Job Description: The Administrative Assistant for the Office of Communications and Marketing will provide essential operational, logistical, and project support that enables the department to function with clarity, coordination, and strategic focus. Reporting to the Project Manager, this individual will play a central role in managing daily workflows that support high-quality, brand-aligned communications for the college. The Administrative Assistant ensures the Office of Communications and Marketing operates efficiently by keeping day-to-day departmental logistics running smoothly while serving as the front face of the Winslow building. This position supports the Project Manager in maintaining timely project workflows, manages the weekly OCM meeting by preparing agendas and tracking follow-up actions, and keeps the office supplied, staffed, and well-organized. The role also provides consistent administrative coordination across the department, from reserving rooms, submitting work orders to helping the team prepare for internal retreats and planning. In addition to maintaining internal operations, the Administrative Assistant supports the division's outward-facing work and answers general questions of visitors to the Winslow building. Together, these responsibilities keep the division organized, responsive, and aligned with campus needs. The position is ideal for someone who is extremely detail-oriented, highly organized, proactive, and energized by supporting collaborative work and a wide range of communications and marketing activities. Responsibilities Serve as the receptionist to the building, welcoming visitors and providing directional and general assistance as needed; Provide general operational support for the Office of Communications and Marketing; Manage room reservations, organize departmental calendars and support the Project Manager in timely project management; Coordinate photo and video shoots, serving as a liaison for individuals featured in photo/video projects, creating schedules and coordinating logistics; Monitor inventory and order/purchase office supplies as needed; Submit work orders and catering orders on behalf of the department; Work in the college's Project Management system (Lytho) as needed; Create graphic materials through the college's templating system as needed; Manage the agenda for the weekly OCM meeting, taking detailed minutes, and ensuring follow-up on action items across the team; Answer and direct calls from the main Communications and Marketing office phone and greet visitors; Receive, unpack, and organize deliveries and office materials, assembling as needed; Maintain departmental and event inventory; Open and distribute mail; Manage the inbox, checking daily, exercising good judgment and providing timely and professional responses; Oversee the organizational elements of departmental searches, including communicating with candidates, scheduling preliminary and finalist interviews and coordinating travel and interview schedules; Manage and update regularly the departmental portal page; Organize departmental documents and resources Work closely with the director of public relations to oversee the timely and accurate release of student achievements through the hometown news release program; Assist with online postings in various web-based platforms. Collect and organize event information for biannual McLive publications, including the submission of institutional events to external event calendars; Assist in compiling monthly departmental reports. Conducts research to support communications and marketing initiatives; Support the planning and execution of team retreats; Attend and support college events as needed, including those in the evening and on weekends. Mandatory events include Move-in Day/Orientation activities, Commencement and Out of Darkness: A Celebration of Light. Miscellaneous Duties Be a collaborative and contributing member of the team Performs other duties as assigned Requirements: Minimum Qualifications A minimum of 2 years of experience in an administrative role is strongly preferred High school diploma required, bachelor's degree preferred Strong working knowledge of Microsoft Word and PowerPoint, including demonstrated proficiency in Microsoft Excel (basic formulas, data organization, and spreadsheet management) Demonstrated ability to manage multiple demanding initiatives concurrently, balancing multiple priorities, working with minimal supervision and meeting deadlines. Excellent management skills; must be able to work collaboratively. Professional writing skills. Highly organized, detail-oriented work style. Strong interpersonal and communication skills as well as highly collaborative nature; ability to facilitate work with a wide range of individuals and groups from diverse campus departments. Working Conditions While performing the duties of this job, the employee is typically working in a central office environment in a building lobby and/or a shared office space. Evening and weekend work will be required during high impact periods and/or to meet the needs of the position. Physical Abilities The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job: Sitting for long periods of time. Viewing a computer screen for long periods of times; typing and administrative tasks. Lifting and carrying, in some cases more than 25 pounds at a time. Walking and standing during campus events, for extended periods of time. Additional Information: McDaniel College, in compliance with federal and state laws and regulations, does not discriminate in the recruitment, admission, and employment of students, faculty, and staff in the operation of any of its educational programs and activities. McDaniel College will not tolerate any discrimination or harassment on the basis of any protected status including protective hairstyle, race, religion, color, ancestry or national origin, disability, age, sex, gender, gender identity, gender expression, sexual orientation, pregnancy, military status, genetic information, marital status, veteran's status, or any other actual or perceived legally protected characteristics. Application Instructions: Completed applications must include a cover letter addressing position qualifications and related experience, resume, and the names and contact information of three professional references. Please click the Apply Now button below to begin your application.