Job Title

Salary: $32.84 - $39.91 Hourly Location : Placerville, CA Job Type: Full-Time Job Number: 202600032 Department: Operations Opening Date: 03/02/2026 Closing Date: 4/3/2026 11:59 PM Pacific FLSA: Non-Exempt Bargaining Unit: EA - Employee Association DEFINITION This position is open until filled, with the first review of candidates scheduled for March 27, 2026, or until a sufficient number of qualified candidates have been received, whichever occurs sooner. Therefore, we encourage you to apply early. The Human Resources Department is currently accepting applications for the Administrative Technician position in the Operations Department. This recruitment may be used to establish an eligibility list for future vacancies. This position will report to the Headquarters campus located in Placerville to promote team collaboration and cohesiveness. Under general supervision, performs a variety of highly responsible, complex, and confidential administrative support functions for an assigned department; provides technical and administrative support in the preparation of correspondence, reports, and other documentation; and assists with day-to-day administrative functions. DISTINGUISHING CHARACTERISTICS This is a technical journey level classification where employees within this class perform the full range of duties as assigned, including organizing and coordinating administrative support functions within an assigned department, compiling and tracking a variety of operational data, and maintaining departmental records and files. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from an assigned supervisor or manager. May receive technical and functional supervision from another assigned lead. May exercise technical and functional supervision over assigned staff. EXAMPLES OF ESSENTIAL DUTIES The duties specified below are representative of the range of duties assigned to this class and are not intended to be an inclusive list. All Assignments: Performs a wide variety of highly responsible, complex and sensitive duties in support of the administration of a department. May assist with the preparation of Board agenda items. May assist with the Request for Proposal/Request for Qualifications process, including developing and maintaining project files and ensuring collection of required documents. May research, compile, and track a variety of operational data and use said data for special projects and in the preparation of comprehensive reports. Develop, maintain and archive a variety of files and records for information related to a department; maintain manuals and update resource materials. Responds to calls and visitors; responds to requests for information and assistance; resolves customer concerns and complaints; interacts with other departments, the public and outside agencies in support of department operations. Interprets and applies District policies, procedures, and administrative directives, may prepare and revise various operating procedures and develop and revise department forms, as needed. Communicates laws and regulations in response to inquiries or complaints; refers inquiries as appropriate. May assist in the negotiation and development of various agreements. Prepares, distributes, and posts agendas and minutes for a variety of meetings, including committees, commissions, and other civic organizations; provides additional administrative support, as necessary, which may include the transcription of recorded or written information. Maintains liaison with District departments and staff, officials and staff of other agencies, and the public to obtain and relay information and coordinate activities. Evaluates new and existing legal, administrative and other requirements as they pertain to administrative operations; drafts policies and procedures to ensure compliance and overall effectiveness of staff operations. May track required training; register employees for training and maintain records of training provided and attended. Sorts and distributes time sensitive or confidential mail for follow-up as necessary; independently responds to letters, electronic communication and general correspondence on behalf of the department. Coordinates and makes travel arrangements for department personnel; maintains appointment schedules and calendars; coordinates meetings with other District departments and divisions and outside agencies; organizes and arranges meetings, conferences and related functions. Represent the department at staff and administrative meetings, committees, and related meetings. Develops, maintains and archives a variety of files and records for information related to the assigned department; maintains manuals and updates resource materials. Evaluates, develops, implements and maintains systems and procedures for the efficient operation of assigned area, including recommendations for procedural changes affecting staff. Participates in budget preparation and administration; prepares cost estimates for budget recommendations; submits justifications for budget items; monitors and controls expenditures; tracks and processes purchase orders and invoices for payments. Builds and maintains positive working relationships with co-workers, other District employees and the public using principles of good customer service. Performs related duties as assigned. When assigned to Hydro: Operates SCADA system to monitor and control water delivery system related to the District's Project 184; contacts field personnel to verify and resolve unusual readings; notifies manager of unusual water flow. Monitors Camp 5 radio communications; serves as dispatcher and contacts appropriate staff to respond to issues. Interacts with District's Emergency Operations Center (EOC), field operations personnel and County communications personnel to resolve emergency flood control situations during periods of heavy rain or dam failure. Assists with planning, organizing and obtaining equipment and materials; executes standard transactions related to fiscal, purchasing, and receiving; requisitions, inventories, stores and maintains supplies, materials and equipment. QUALIFICATIONS Knowledge of: Business English. Letter writing formats and technical report preparation. The organization and operation of a public agency. Modern office management practices and procedures including filing system management and the operation of a wide variety of office equipment and computer software, including database management practices and spreadsheet applications. Principles and procedures of fiscal and statistical record keeping. Principles and practices of document maintenance and the development and maintenance of electronic and manual document filing and retrieval systems. Applicable Federal, State, and local laws, codes, programs and regulations. Skill/Ability to: Perform responsible and difficult technical administrative work involving the use of independent judgment and personal initiative. Understand, interpret and explain department policies and procedures. Interpret and apply administrative and departmental policies, procedures, laws and regulations. Understand the organization and operation of the District and of outside agencies as necessary to assume assigned responsibilities. Analyze office operations and technical problems, evaluate alternatives and recommend solutions. Compile and maintain records and prepare a variety of reports. Independently prepare a wide variety of correspondence, brochures, spreadsheets and other materials. Work independently in the absence of supervision and exercise sound independent judgment within general policy guidelines. Operate and use modern office equipment including a computer and related software. Develop and maintain electronic and manual filing system to meet project needs. Maintain confidential data and information for management staff.Keyboarding speed necessary for successful job performance. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. Intermittently, review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff. Operate SCADA system to control and monitor a water delivery system. General procurement policies and procedures. Perform inventory control functions. Respond effectively during an emergency. Read and interpret maps, drawings, and specifications. Estimate labor, materials, and equipment needs. On a continuous basis, sit at desk and/or stand at counter for long periods of time; intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift or carry weight of 10 pounds or less. Experience and/or Education: Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Five years of responsible journey level administrative support experience, preferably within a public agency. Education: Equivalent to graduation from high school, supplemented by specialized coursework in Business Administration, Public Administration, Human Resources Administration, or a closely related field. SPECIAL QUALIFICATIONS License and Certificate: Possession of, or ability to obtain, a valid California driver's license at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. We offer a comprehensive benefits package to full-time employees, including health care, dental, vision, pension, deferred compensation plans, flexible spending accounts, life insurance, holidays, vacation, and retiree health insurance benefits (subject to vesting schedule). Health Insurance Benefits (Active Employees) - CalPERS plans, including PPOs and HMOs available Employer pays entire monthly premiums for employee or up to $2,758.51 for a family plan (100/85 split) Health Insurance Benefits (Retiree) - CalPERS plans, including PPOs, HMO, and Senior plans available (subject to vesting schedule). Employer pays entire monthly premiums for employee-only coverage, or up to $2,758.51 for a family plan (100/85 split) Dental Insurance (Delta Dental PPO Network) Employee only: No cost Employee + 1 Dependent - $2.85 biweekly Employee + 2 or more Dependents - $8.89 biweekly Orthodontic Benefits- 50% or $3,500 lifetime Vision Insurance (VSP) Employee only: No cost Employee + 1 Dependent - $0.07 biweekly Employee + 2 or more Dependents - $0.57 biweekly Frames every 2 years & lenses every year Flexible Spending Account- voluntary Health Care Expenses: $3,400 for 2026 Dependent Care Expenses: $7,500 for 2026 Pre-tax contributions with a P&A Group credit card for eligible expenses Life & AD&D Insurance (Prudential) Coverage equal to one-time annual base salary (up to $150,000) - no cost to employee Additional coverage for employee and dependents available- voluntary Deferred Compensation (457b plan) Voluntary pre-tax contributions via payroll deduction Catch-up provisions available at age 50 Retirement Benefits Defined Benefit Plans vary by hire date, age, years of service, and average monthly salary at retirement. Classic PERS Members: 2% @ 55 Plan Employee contribution: 7% One-year final compensation PEPRA Members: 2% formula @ 62 Employee Contribution: 7.5% Average of the three highest years of service compensation Paid Time Off (PTO) First 3 years - 176 hours (after 1-year probationary period) 4 to 9 years - 216 hours 10 to 14 years - 256 hours 15 or More Years - 296 hours 14 Paid Holidays (includes one personal business day, and two half days) Tuition Reimbursement $3,000 per calendar year maximum after probation Desired Training $750 per calendar year maximum For more information, please visit our benefits page. 01 The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please ensure your answers are honest and accurate. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.Please read each question carefully and provide a thorough and complete response. Do NOT state "see resume" or "see application" to respond to any of the following questions. Failure to respond to all questions will be considered an incomplete application and may not be considered for further processing. Yes, I understand and agree No, I do not agree 02 How many years of responsible journey-level administrative support experience do you have? No experience 1 year but less than 3 years of experience 3 years but less than 5 years of experience 5 or more years of experience 03 Please indicate the areas in which you have completed coursework (select all that apply): Business Administration Public Administration Human Resources Administration Other (respond to question 4) None of the above 04 If you selected "Other," please specify, including certifications/degrees, if applicable. 05 Select the one box that best describes your level of proficiency using Microsoft Word in a paid working environment. Upon interview, you may be required to demonstrate your proficiency using Microsoft Word. None Beginner: I am able to open, create, and save simple documents; use form letters/templates (not creating); cut, copy, paste and delete text; etc. Intermediate: In addition to the beginner level skills, I am able to create form letter templates; create and use styles; cut and paste from unlike data sources; etc. (i.e., creating tables, creating charts; using mail merge; etc.) Advanced: In addition to the beginner and intermediate level skills I create macros; create multiple section breaks with different page numbers; create automatic table of contents; link multiple documents; create columns; embed images and objects; etc.) 06 Select the one box that best describes your proficiency using Microsoft Excel in a paid working environment. Upon interview, you may be required to demonstrate your proficiency using Microsoft Excel. None Beginner: I am able to create, open and save spreadsheets; cut, paste, and delete cells, enter data; input data to create simple reports; use and create simple formulas; etc. Intermediate: In addition to the beginner level skills, I am also able to use complex formulas; use macros; create spreadsheets/worksheets; etc. Advanced: In addition to the beginner and intermediate level skills, I am also able to create macros; create complex spreadsheets; extract data from multiple sources and worksheets; create charts and graphs; etc. 07 Select the one box that best identifies your proficiency using Microsoft Outlook. Upon interview, you may be required to demonstrate your proficiency using Microsoft Outlook. None Basic: Create, reply, and forward e-mails; open, save, and insert attachments; create calendar appointments/meetings; add and use contacts; set up out of office, etc. Intermediate: In addition to basic level skills, I also forward e-mails with changed attachments, import and export virtual business cards; set up contact groups; add holidays to your calendar; set up recurring appointments/meetings; request delivery and read receipts for messages; using e-mail to reschedule appointments; accessing shared calendars, advanced find, etc. Advanced: In addition to basic and intermediate level skills, I also set up rules to automatically manage e-mail, distribution list, customize ribbons, etc. 08 Select the one box that best describes your proficiency using Microsoft SharePoint in a paid working environment. During the interview, you may be required to demonstrate your proficiency with Microsoft SharePoint. None Beginner: I am able to navigate SharePoint sites and document libraries; upload, download, organize, and share files; use version history and basic search; create simple lists or libraries; edit basic site pages using standard web parts; etc. Intermediate: In addition to beginner-level skills, I can create and manage document libraries and lists with metadata and custom views; configure basic permissions and sharing settings; build and edit modern site pages; create simple workflows using Microsoft Power Automate; integrate SharePoint with Microsoft Teams and Microsoft OneDrive; etc. Advanced: In addition to the beginner and intermediate level skills, I am also design and manage site architecture and information structure; configure advanced permissions and inheritance; implement governance, content types, and retention policies; build complex workflows and automation solutions; integrate SharePoint with Microsoft Power Apps; troubleshoot complex issues and support end users; etc. 09 Describe in detail the tracking method(s) and tools (manual or electronic) you use to plan, schedule, and/or prioritize your assignments in order to meet critical deadlines while multitasking and shifting priorities. If you have no relevant experience, please type "None." 10 Select all the boxes that best describe your experience with budget tracking and monetary accounts. These duties can be performed infrequently; however, they should be performed at least four or more times a year to be selected. None Ordering and distributing supplies and reviewing invoices Preparing and processing training and/or travel authorization requests and reviewing receipts and calculating figures for reimbursement Reviewing department and/or project budget updates for trend analysis and projected expenditures to advise supervisor of potential for budget exceedances and need for revisions/adjustments Coordinate with fellow staff in other departments as necessary regarding inquiries and processing payments, budget tracking, contracts, etc 11 Select all the boxes that indicate one year or more of paid administrative/secretary experience maintaining calendars and coordinating meetings, conferences, etc for your supervisor on a regular and recurring basis. None Coordinate and update department leadership calendars in order to prioritize or reprioritize meetings Schedule and/or reschedule appointments/conference rooms Assess time requirements to establish priorities Coordinate staff and public tours of District facilities Room set-up Make travel/hotel arrangements Assemble/distribute meeting documents 12 Select all the boxes that best indicate your administrative/secretary experience in gathering information for and/or the composition of written correspondence/ documents.Note: Your selection(s) should reflect a regular and recurring job assignment performed for one year or more. None Compose emails on behalf of the manager or higher level authority that you directly support Prepare meeting agendas, staff reports, and/or action summaries/minutes using source materials Create form documents for office use Information disseminated to the public regarding governmental agencies and their services Sensitive and/or confidential information Compose, proofread, and edit Board agenda items using source materials provided by supervisor Compose, proofread, and edit presentations using source materials provided by supervisor Compose, proofread, and edit formal business letters Compose, proofread, and edit complex reports regarding department or agency performance 13 Select all the boxes for which you have administrative/secretary experience handling departmental materials and communications in a working environment on a regular and recurring basis for one year or more. None Webpages Training and/or facility inspection checklists and schedules Agenda Management Software (e.g., SIRE/Agenda Net, Granicus) Video Conferencing Software (Zoom, Microsoft Teams, etc.) Feedback, surveys and/or Survey software (i.e. Survey Monkey) Required Question