Job Title

Salary : $65,295.00 Annually Location : Aberdeen, WA Job Type: Full-Time Job Number: 00819 Department: Student Services Opening Date: 03/03/2026 Closing Date: 3/22/2026 11:59 PM Pacific Description Grays Harbor College is accepting applications for a Recruitment Facilitator. The Recruitment Facilitator is responsible for coordinating and supporting admissions and outreach activities designed to attract and enroll a diverse student body to Grays Harbor College. This role focuses on facilitating outreach and engagement initiatives to recruit prospective students to Grays Harbor College and other institutions. The facilitator will support the admissions process to ensure a seamless and student-centered experience, and contributing to strategic enrollment efforts aligned with institutional goals. Key responsibilities include organizing campus and program tours for prospective students, guiding individuals through the application and admissions process, and collaborating with college departments to support the implementation of the college's strategic enrollment plan. The Recruitment Facilitator will also play a vital role in building and maintaining relationships with local high schools, tribal communities, community organizations, and other external partners to promote student referrals and enhance community engagement. This position works closely with the Director of Enrollment Services/Registrar and other campus stakeholders to execute comprehensive recruitment and outreach strategies. The serves as an ambassador of Grays Harbor College's mission and values, fostering an inclusive and welcoming environment for all prospective students. This position is funded through the Rural Grant, continued employment is contingent upon grant funding. Grays Harbor College has an excellent benefits package to include medical, dental, vision, basic life insurance, primary and supplemental retirement programs and long-term disability insurance. Full-time employees will also receive 15.34 hours of vacation leave per month, 8 hours of sick leave per month and 4 personal leave days a year. Washington state also observes 11 paid holidays per year. This position at Grays Harbor College has been designated as a bargaining unit position represented by the Grays Harbor College Federation of Teachers, Local 4984. The union and the college have a collective bargaining agreement (referred to as the contract) that is posted on the GHC website at About the College . Grays Harbor College serves the communities of Grays Harbor and Pacific counties on the Pacific coast of Washington. Located in Aberdeen, Washington at the base of the beautiful Olympic Peninsula, the College is less than an hour away from scenic Pacific Ocean beaches and close to both the Olympic and Mount Rainier National Parks. Grays Harbor provides the perfect landscape to enjoy the abundance of excellent outdoor activities such as camping, hiking, biking, fishing, clam digging, surfing, boating, and various kayak/canoe paddling opportunities. Grays Harbor College is located on the ancestral lands of the Chehalis, Chinook, Quinault and Shoalwater Bay Peoples. For more information about working for the college and living in Grays Harbor visit Grays Harbor is committed to providing excellent educational opportunities. We prioritize student learning, promote student and faculty success, foster an inclusive environment, manage our resources, and connect with the community. We strive to create a culturally relevant environment on campus and in the community by learning and practicing equity-mindedness and promoting faculty, staff, and student diversity. Essential Duties and ResponsibilitiesStudent Engagement First point of contact to follow up with prospective students Schedule and lead campus tours and information sessions to help prospective students and families learn about programs, services, and campus life. Guide students through the admissions process, helping them understand what is required and making sure they stay on track. Admissions Coordination Keep all student application documents organized and up to date, including transcripts and references. Work closely with departments like Financial Aid and Workforce Funding & Support Programs to connect students with the resources they need. Send out official admissions letters and keep students informed about their status. Maintain tracking systems and provide weekly updates on enrollment progress to ensure goals are being met. Recruitment & Outreach Plan and help run events such as Career Fairs, Open Houses, and Admissions Days to attract new students to GHC. Partner with local high schools, community organizations, tribal communities, and employers to build strong recruitment pipelines for youth and adults. Represent the college at community and school events, including fairs, workshops, and conferences. Help coordinate student orientation and welcome activities to build a strong start for new students. Data Management & Reporting Track student engagement and admissions progress using tools like EAB Navigate and ctcLink. Collect and report data on how many students were contacted, how many have applied, and how many enrolled. Analyze what's working in recruitment and suggest improvements to meet goals. Professional Development Attend trainings and workshops to stay current with best practices in admissions, outreach, and student support. Learn new systems, tools, and strategies to serve students better and keep improving professionally. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. REQUIRED QUALIFICATIONS: Associate degree and a minimum of two years of experience working in higher education, student services, admissions, or outreach/recruitment - or an equivalent combination of education and relevant experience with facilitating workshops, presentations, or outreach events Demonstrated experience in providing services for prospective students, families, or community members. Strong project coordination skills, with the ability to manage multiple priorities, meet deadlines, and adapt to changing needs in a fast-paced environment. Proficiency in using technology tools, including student information systems, CRM platforms such as ctcLink/EAB Navigate 360, Microsoft Office Suite, and communication software to support outreach and admissions activities. Proven ability to work effectively with individuals from diverse backgrounds and lived experiences, including first-generation students, students of color, and those from underserved communities. Excellent communication and interpersonal skills, with the ability to establish trust and engage with prospective students, families, school counselors, and community partners. Strong organizational skills and attention to detail, particularly in managing student records, outreach tracking, and event logistics. Experience in data entry, tracking, and basic reporting, with an emphasis on accuracy and maintaining confidentiality. PREFERRED QUALIFICATIONS: Demonstrated passion for educational access and equity, and a strong commitment to fostering a welcoming and inclusive college environment. Minimum of two years of experience coordinating recruitment events, admissions processes, or outreach activities within a higher education or student services environment. Comprehensive understanding of college entry processes, including admissions, financial aid, scholarship opportunities, placement, and wraparound student support services. Proven record of customer service excellence, with the ability to foster positive, student-centered interactions and maintain professionalism when engaging with prospective students, families, educators, and community partners. Ability to adapt outreach and communication strategies to effectively serve a wide range of student populations, including first-generation, underrepresented, non-traditional, and adult learners. Demonstrated ability to build and sustain collaborative partnerships with high schools, community-based organizations, workforce agencies, tribal communities, and other external stakeholders to support recruitment and college access initiatives. Strong foundation in strategic outreach and engagement practices aimed at promoting college awareness, increasing applications, and supporting enrollment growth. Experience working with diverse student populations, with a demonstrated commitment to equity, cultural responsiveness, and inclusion in all aspects of student engagement and recruitment. Bilingual proficiency in Spanish and English is highly desirable to support outreach efforts in multilingual communities. Supplemental Information In addition to the GHC online Application you will need to submit the following materials. Incomplete applications will not be accepted or considered. Letter of application addressing your qualifications for the position. Resume Contact information for 3 professional references. Transcripts of college work completed. Unofficial copies are acceptable. Background checks - Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Grays Harbor College does not discriminate on the basis of race, color, national origin, sex, disability, sexual orientation, gender identity, creed, religion, marital status, veteran status, genetics, or age in its programs, activities, and employment. The following person has been designated to handle inquiries regarding the non-discrimination policies: Title II/Section 504 and Title IX Coordinator - Erin Tofte, Associate Vice President of Human Resources For further information on notice of non-discrimination, visit for the address and phone number of the office that serves your area, or call 1- Grays Harbor College has an excellent benefits package to include medical, dental, vision, basic life insurance, primary and supplemental retirement programs and long-term disability insurance. Full-time employees will also receive 15.34 hours of vacation leave per month, 8 hours of sick leave per month and 4 personal leave days a year. Washington state also observes 11 paid holidays per year. This position at Grays Harbor College has been designated as bargaining unit positions represented by the Grays Harbor College Federation of Teachers, Local 4984. The union and the college have a collective bargaining agreement (referred to as the contract) that is posted on the GHC website. 01 Do you have an Associate degree and a minimum of two years of experience working in higher education, student services, admissions, or outreach/recruitment - OR an equivalent combination of education and relevant experience with facilitating workshops, presentations, or outreach events? 02 Do you have demonstrated experience in providing services for prospective students, families, or community members? 03 Do you have strong project coordination skills, with the ability to manage multiple priorities, meet deadlines, and adapt to changing needs in a fast-paced environment? 04 Are you proficient in using technology tools, including student information systems, CRM platforms such as ctcLink/EAB Navigate 360, Microsoft Office Suite, and communication software to support outreach and admissions activities? 05 Do you have proven ability to work effectively with individuals from diverse backgrounds and lived experiences, including first-generation students, students of color, and those from underserved communities? 06 Do you have excellent communication and interpersonal skills, with the ability to establish trust and engage with prospective students, families, school counselors, and community partners? 07 Do you have strong organizational skills and attention to detail, particularly in managing student records, outreach tracking, and event logistics? 08 Do you have experience in data entry, tracking, and basic reporting, with an emphasis on accuracy and maintaining confidentiality? 09 ALMOST DONE! The following are NOT required qualifications. Please let us know if you have any of the following by responding with the corresponding number:1. Demonstrated passion for educational access and equity, and a strong commitment to fostering a welcoming and inclusive college environment.2. Minimum of two years of experience coordinating recruitment events, admissions processes, or outreach activities within a higher education or student services environment.3. Comprehensive understanding of college entry processes, including admissions, financial aid, scholarship opportunities, placement, and wraparound student support services.4. Proven record of customer service excellence, with the ability to foster positive, student-centered interactions and maintain professionalism when engaging with prospective students, families, educators, and community partners.5. Ability to adapt outreach and communication strategies to effectively serve a wide range of student populations, including first-generation, underrepresented, non-traditional, and adult learners.6. Demonstrated ability to build and sustain collaborative partnerships with high schools, community-based organizations, workforce agencies, tribal communities, and other external stakeholders to support recruitment and college access initiatives.7. Strong foundation in strategic outreach and engagement practices aimed at promoting college awareness, increasing applications, and supporting enrollment growth.8. Experience working with diverse student populations, with a demonstrated commitment to equity, cultural responsiveness, and inclusion in all aspects of student engagement and recruitment.9. Bilingual proficiency in Spanish and English is highly desirable to support outreach efforts in multilingual communities. Required Question