Job Title

Job Description: Pay Range: $22hr - $25hr The Administrative Assistant will provide high-level administrative and clerical support in a fast-paced, high-volume office environment. This role involves preparing reports, managing databases, handling regulatory documentation, coordinating communications, and supporting compliance-related activities. The ideal candidate is dependable, detail-oriented, highly motivated, and capable of managing multiple shifting priorities. Responsibilities: Prepare reports and handle information requests. Prepare correspondence, receive visitors, arrange conference calls, and schedule meetings. Manage presurvey packets, FOIL requests, and waiver tracking. Maintain facility roster and mortality databases and track incident reports. Utilize ASPEN and ACO systems for surveillance reports and complaint tracking. Post statements of deficiencies and letters related to surveillance activities. Use HCS for secure file transfers. Manage CMS uploads and QIES Casper presurvey reports. Prepare Life Safety Code reports and manage abuse case documentation. Track training programs and emergency response requests from facilities. Prepare survey letters, complaint letters, and close complaints. Perform data entry and maintain paper and electronic filing systems. Maintain up-to-date program information on boards, log books, and internal systems. Support office administration tasks as required. Requirement/Must Have: High school diploma or equivalent. Minimum experience working in a professional office setting. Prior experience working with the New York State Department of Health. Excellent working knowledge of Microsoft Office including Word, SharePoint, and Excel. bility to enter and extract data from electronic databases. Strong organizational skills and ability to compile information into reports. bility to work independently and collaboratively with diverse teams. bility to manage multiple shifting priorities in a deadline-driven environment. Strong knowledge of grammar, punctuation, spelling, and business communication. Should Have: Certification in Microsoft Office products. Experience working with ASPEN, HCS, and QIES systems. Experience handling CMS documentation, statements of deficiencies, and regulatory case documentation. Skills: Strong multitasking abilities. ttention to detail and accuracy. Effective written and verbal communication skills. Time management and prioritization skills. Qualification And Education: High school diploma or equivalent required. dditional administrative or office management training preferred.