Job Title

Key Responsibilities Administrative Support & Executive Hospitality Provide high-touch administrative assistance to the leadership team, including calendar management, travel logistics and lunch ordering Ensure all conference rooms are "meeting-ready" (technology tested and refreshments stocked) before every scheduled session. Act as a core member of the planning committee for the Annual Operations Conference, assisting with logistics, venue coordination, and attendee materials Manage relationships with building management and third-party service providers (cleaning crews, plant maintenance, shredding services) to ensure the physical office reflects the firms professional standards Serve as a coordination point for scheduling meetings with tenants and property vendors; assist the team in tracking and organizing Estoppels during due diligence or reporting cycles Serve as a key administrative user for the Visit work order system, pulling requested reports and ensuring data integrity Vendor & Financial Coordination Reconcile monthly office spend (Costco, DoorDash, Amazon, etc.) and submit detailed expense reports to Accounting in a timely manner. Additionally, assist leadership team in coding invoices and expenses for them and their teams Periodically review vendor pricing and inventory waste to ensure the office is running as cost-effectively as possible without sacrificing quality Workplace Experience & Onboarding Manage the physical logistics of onboarding, ensuring new team members arrive to a fully equipped workspace with all necessary supplies and "Day 1" essentials. Assist in the planning and execution of office events and seasonal functions, managing everything from budget tracking to on-site setup Develop and maintain a "Playbook" for office operations, including specific guides for ordering schedules, vendor contacts, and office closing procedures Office Operations & Kitchen Management Maintain a fully stocked, organized, and curated kitchen environment. This includes daily monitoring of inventory levels for snacks, and beverages Manage recurring Costco runs (and other online orders) to ensure the office never runs out of essentials, balancing bulk cost-savings with office storage capacity Conduct regular "sweeps" of common areasincluding the kitchen, lounge, and conference roomsto ensure they remain pristine, clutter-free, and always ready for internal and external meetings at a moment's notice Ensure all kitchen appliances (coffee makers, refrigerators, microwaves) are clean and in good working order, coordinating repairs immediately when necessary Qualifications 3+ years of experience in office administration, executive support, or similar role Strong organizational skills and exceptional attention to detail Excellent written and verbal communication skills Professional demeanor with strong interpersonal skills High level of discretion and confidentiality Proficiency in Microsoft Office (Outlook, Excel, Word) and Google Workspace Omninet Capital, LLC is an Equal Opportunity Employer and is committed to maintaining a workplace free from discrimination and harassment. We recruit, employ, train, compensate, and promote without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, veteran or military status, or any other status protected by applicable federal, state, or local laws. All employment decisions are based on qualifications, merit, and business needs. Omninet complies with all applicable state and local fair employment practices laws, including the California Fair Employment and Housing Act (FEHA).