Job Title

Benefits:Competitive salaryPaid time offWe are seeking an experienced Legal Secretary with 5 to 10 years of relevant experience to support our legal and asset management operations across a mixed portfolio of commercial and residential assets. This role requires a highly organized professional who is detail driven, confident managing leasing documentation, and capable of handling both legal and administrative responsibilities in a fast-paced environment.Key ResponsibilitiesLeasing and ContractsDraft, revise, and format commercial leases, residential tenancy agreements, amendments, renewals, notices, and related correspondenceAssist in the preparation and review of service contracts, vendor agreements, and other legal documentationTrack and monitor critical dates including lease expiries, renewals, rent escalations, and notice deadlinesCoordinate execution of agreements and maintain proper documentation recordsPrepare summaries and abstracts of lease termsLiaise with tenants, brokers, external counsel, and internal stakeholdersFile and Document ManagementMaintain organized electronic and physical lease and contract filesManage document control and version trackingAssist with due diligence materials for acquisitions, financings, or refinancingPrepare closing binders and maintain contract databasesAdministrative SupportManage calendars, schedule meetings, and coordinate transaction timelinesPrepare correspondence, reports, and internal memorandaSupport general office administration related to leasing and legal mattersAssist with invoice tracking for legal and professional servicesProvide back up administrative support to senior management when requiredQualifications5 to 10 years of experience as a Legal Secretary or Legal Assistant, with direct experience in commercial and residential leasingStrong understanding of lease structures, contract terminology, and documentation proceduresAdvanced proficiency in Microsoft Word and ExcelExperience with document management systemsExcellent organizational skills and attention to detailAbility to manage multiple files and deadlines simultaneouslyStrong written and verbal communication skillsDiscretion and professionalism in handling confidential informationPreferred ExperienceExperience working with commercial retail, office, or multi residential propertiesFamiliarity with lease tracking and abstraction systemsExperience supporting in house legal or ownership teamsCompensationCompensation will be commensurate with experience and qualifications.