Job Title

Salary : $79,750.74 - $115,638.22 Annually Location : Moline, IL Job Type: Full-time Job Number: 2600013 Department: POLICE DEPARTMENT Opening Date: 03/06/2026 Closing Date: 3/13/2026 5:00 PM Central Schedule: Monday - Friday, 8:00 AM - 5:00 PM Position Information Apply Online: Under supervision of the Chief of Police, the position serves as the primary administrative and financial analyst for the Police Department and provides strategic and operational support to the Chief of Police including budgeting and planning, grant administration, payroll, technology systems, and asset management. Essential DutiesConduct research and analytical studies on departmental programs, financial performance, operational data, and administrative processes; develop recommendations and present findings to command staff to support policy development, operational planning, and resource management. Handle highly confidential and sensitive information, including, but not limited to, information related to personnel matters, collective bargaining, ongoing and active police investigations, and other information handled by the Chief of Police. Develop, monitor, and analyze the Police Department's annual operating budget; prepare routine and special budget projections, amendments, and financial reports, and provide recommendations to command staff regarding fiscal planning and resource allocation. Handle payroll duties for the Police Department to include bi-weekly data entry and related paperwork, in accordance with applicable labor agreements and/or City policy. Reconcile and prepare reports for a variety of financial accounts to ensure the appropriate allocation of federal and state forfeiture funds, grant funds, and other revenues, in compliance with regulatory guidelines. Coordinate departmental procurement processes including vendor communication, purchase requests, and documentation supporting City purchasing policies. Process invoices and receipts for payment, ensuring sufficient supporting documentation and applicable requirements are met. Serve as a backup to the Administrative Assistant: Office of the Police Chief in preparing invoicing information to the Finance Department for work performed for off-duty jobs and special events. Oversee the purchasing and use of purchasing cards for the Police Department, including the approval of purchasing card transactions and the development of requests for proposals (RFP) and bids as necessary. Assist in the development and implementation of goals, objectives, policies, procedures, and priorities of the department. Assist with administrative FOIA and employee records requests. Assist with the department's accreditation process. Plan and implement special projects, programs and services; represent the department at meetings as requested. Coordinate with other City departments and external agencies regarding financial reporting, grant administration, and operational systems. Provide work instruction to and review the work of other department staff as required by the Chief of Police. Coordinate grant programs within the department; to include compilation of data, draft and submit applications, administer and submit ongoing reports, in accordance with the grant terms and regulations. Maintain and account for department petty cash fund. Operate general and specialized office equipment, such as computers, phones, recording equipment, copiers, calculators, fax machines, etc. Set-up, organize and maintain complex files, records and reports. Compose, compile and type important, detailed and very complex correspondence and reports. Explain policies, procedures and process to department staff. Develop and maintain positive relationships with the general public, persons in other departments and outside agencies, and frequent contact with officials at higher levels of the organization and outside agencies for the purpose of explaining procedures, services and regulations. Other duties may be assigned. QualificationsTraining and Experience Bachelor's degree or equivalent from a four-year college or university preferred; or Associate's degree or equivalent plus two (2) years of payroll or financial experience; or high school diploma or GED equivalent plus four (4) years related and progressively responsible experience; or equivalent combination of training and experience that provides the required knowledge, skills, and abilities. Knowledge, Skills and Abilities Considerable knowledge of governmental budgetary practices and the functions and operational priorities of the department. Thorough knowledge of acceptable office management procedures, practices, systems and equipment good knowledge of business English, spelling, grammar and Roberts Rules of Order; labor agreements, policies and procedures impacting employees in the Police Department; knowledge of the laws that impact the work performed and project management practices; and computers and software applications. Knowledge of police administration required. Exceptional skill in public, employee and labor relations and in maintaining effective working relationships with other employees, officials, agencies, vendors and the public; expert skill in organizing, completing and reporting on assigned projects; multitasking; composing clear, concise and informative correspondence; and proofreading; advanced skill in using CentralSquare Technologies, Records Management Systems, Microsoft Outlook, Word, Excel and PowerPoint software; and skill in operating report generator software - COGNOS preferred; and performing data entry with a high degree of accuracy. Ability to maintain absolute confidentiality of the materials and situations encountered on the job; define problems, collect data, establish facts and draw valid conclusions; respond effectively to inquiries and complaints; solve complex problems involving several variables within a familiar context; calculate fractions, decimals and percentages; understand and carry out established policies and procedures; interpret a variety of instructions in written, oral, picture or schedule form; and perform budgeting and bookkeeping duties. Ability to speak Spanish desirable. Certificates, Licenses, Registrations Valid Illinois driver's license or equivalent. Illinois LEADS Less Than Full Access Certification within three (3) months of hire. Entry Certificate in Business Analysis within eighteen (18) months of hire. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear and occasionally required to stand, walk and lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. The noise level in the work environment is usually quiet, but will occasionally include the sound of gunfire from the gun range. Must be able to perform physical activities at a light demand level. EQUAL OPPORTUNITY EMPLOYER Residency Requirement None. Medical, Dental & Vision Insurance Eligibility for insurance begins the first of the month following a 30-day waiting period for new employees. The City and the Employees share in the cost of the plans. Medical, dental, and vision plans available to employees, retirees, and other eligible dependents include: A self-funded, comprehensive dental plan A self-funded vision plan A self-funded medical plan (including prescription drug coverage) Pension American Federation of State, County and Municipal Employees (AFSCME), non-union, and United Auto Workers (UAW) employees participate in the Illinois Municipal Retirement Fund (IMRF). Retirement benefits are based on years of service and wages earned. Employees contribute 4.5% of earnings to the pension. Paid Time Off At the City of Moline, we know that recharging away from work is just as important as the work you do every day. That is why we offer a generous leave package to all full-time, non-probationary employees. The amount of paid time off is dependent upon the employee's position and years of service. Paid time off includes vacation, sick leave, holidays, and personal days. Paid Parental Leave The City of Moline recognizes the importance of family and offers up to three (3) weeks of fully paid parental leave following the birth of a child or the placement of a child through adoption or foster care. This benefit allows employees time to bond with and care for their new family member while maintaining their regular pay. Specific eligibility and provisions may vary by employee group and are outlined in the applicable collective bargaining agreement or non-union employee handbook. Deferred Compensation (457) & Voluntary Retirement Savings The City of Moline offers voluntary retirement savings programs to help employees build additional financial security beyond their pension benefits. Through the Nationwide 457 Deferred Compensation Plan, employees may contribute a flat dollar amount or a percentage of their pay each pay period. Contributions may be made on either a pre-tax basis (taxed when withdrawn) or a Roth after-tax basis (withdrawn tax-free in retirement if qualified). Unlike many other retirement accounts, 457 plans do not carry a 10% early withdrawal penalty for distributions taken before age 59½. Employees participating in the IMRF pension system may also elect to make Voluntary Additional Contributions (VAC) of up to 10% of earnings on an after-tax basis. These contributions earn a guaranteed interest rate through IMRF and may be taken as a lump sum or converted into an additional monthly annuity at retirement. Flexible Spending Plan Through the flex plan, using pretax dollars, employees can pay their portion of their health insurance premiums and qualified medical, dental, vision, and day care expenses. Employees are eligible to participate in the plan on the first of the month following a 30-day waiting period. Employee Assistant Program (EAP) The City of Moline provides a free and confidential Employee Assistance Program (EAP) through Employee & Family Resources for employees and their household family members. The program offers up to six counseling or life coaching sessions per year, along with financial and legal consultations, child and elder care resources, identity theft support, and access to an anonymous online peer support community. Life Insurance The City of Moline offers voluntary life insurance options to help employees provide financial protection for their families. Employees participating in the IMRF pension may enroll in a Group Decreasing Term Life Insurance plan through NCPERS, which includes Accidental Death & Dismemberment (AD&D) coverage and optional coverage for spouses/domestic partners and eligible dependent children. Employees may also elect Supplemental Term Life Insurance through MetLife, with coverage available up to five times an employee's annual salary (guaranteed issue up to $100,000). Premiums are payroll-deducted, and coverage may be continued if employment with the City ends. 01 Are you currently a City of Moline employee? Yes No 02 Do you have a High School Diploma or GED? High School Diploma GED Neither 03 Do you have a valid Illinois Driver's License or equivalent? Yes No 04 Are you certified in Illinois LEADS? An Illinois LEADS Less Than Full Access Certification is required within three (3) months of hire. Yes No 05 Do you currently possess an Entry Certificate in Business Analysis? This certification is required within eighteen (18) months of hire. Yes No 06 Do you have professional experience performing budgeting, financial analysis, or financial reporting in a government, public sector, or organizational setting? Please answer Yes or No. If yes, an explanation is required describing your experience. 07 Do you have experience processing payroll, maintaining payroll records, or performing payroll-related administrative tasks? Please answer Yes or No. If yes, an explanation is required. 08 Do you have experience coordinating or administering grants, including preparing applications, compiling required documentation, or submitting grant reports? Please answer Yes or No. If yes, an explanation is required. 09 Do you have experience conducting research, analyzing operational or financial data, and preparing reports or recommendations for leadership or management staff? Please answer Yes or No. If yes, an explanation is required. 10 Do you have experience handling confidential or sensitive information related to personnel matters, investigations, or organizational operations? Please answer Yes or No. If yes, an explanation is required. 11 Do you have experience coordinating purchasing or procurement processes, such as preparing purchase requests, managing invoices, or working with vendors in accordance with organizational purchasing policies? Please answer Yes or No. If yes, an explanation is required. 12 Do you have experience preparing complex correspondence, reports, or maintaining detailed files and records in a professional office environment? Please answer Yes or No. If yes, an explanation is required. 13 Do you have experience using Microsoft Office software (such as Excel, Word, Outlook, or PowerPoint) or similar business software for data analysis, reporting, or administrative tasks? Please answer Yes or No. If yes, an explanation is required. Required Question