Job Title

Position Summary The Administrative Assistant is responsible for providing administrative support and ensuring efficient office/program operations. Essential Functions - Creates and maintains spreadsheets and reports for tracking and reporting departmental information. - Creates, maintains and closes individuals' files in electronic records management systems. - Prepares, scans and files individuals' documents into electronic records management systems. - Orders and maintains adequate inventory of supplies, including but not limited to, medical supplies, paper products, office supplies, etc. - Provides professional communication for internal and external stakeholders and responds to inquiries in a timely manner. This may include written communications such as newsletters, program materials, correspondence, etc. - Provides administrative support for department, including but not limited to, scheduling meetings/appointments and providing logistical and team support. May also perform check requests, mailings, filing, and other support activities. - Prepares and sends information for billing. This may include reviewing and verifying individuals' authorizations, monitoring/tracking services, and maintaining billing and attendance spreadsheets. - Greets visitors to the office/building and answers incoming phone calls. - Supports program quality, safety and compliance measures, performs general upkeep of office space, and may ensure building maintenance is performed as needed. Position Competencies - Excellent interpersonal and communication skills to build relationships with a variety of stakeholders. - Excellent attention to detail with high-level organizational and multi-tasking skills that reflect the ability to perform and prioritize multiple tasks seamlessly. - Knowledge of office equipment, computer systems and intermediate-level knowledge of Microsoft Office suite. Qualifications - Must have high school diploma or equivalent. - One year program or administrative experience required. - Must have knowledge of Microsoft Office suite including knowledge of Excel. Additional Requirements - This position may travel locally as needed. - Must have current driver's license and proof of insurance. - Must complete and maintain all required trainings/certifications. - Must maintain confidential information in accordance with HIPAA regulations.