Job Title

Accounting Assistant-Commercial Construction & Development, Full Time Promontory Club is looking to fill a vacancy for its development and construction arm, Promontory HOMES, and the position of Accounting Assistant-Commercial Construction & Development, Full Time. Promontory has been approved to construct over 1,900 luxury residential properties. Supporting the luxury real estate, is a wide array of member-exclusive amenities such as Clubhouses, Restaurants, Parks, Pools, and a variety of other recreational structures. As Promontory grows so does the need to support membership with additional amenities and homesites for purchase to build their new luxury home. The Accounting Assistant will ensure that all A/P functions for the company are done timely and accurately to ensure company functions operate smoothly. The Accounting Assistant will assist in new vendor set up as well as existing vendor maintenance. They will have direct communication with the company vendors and subcontractors. Also, they will be involved in all accounting functions and processing of accounts payables for the company. Essential duties and responsibilities include: Vendor set up, including sending vendor agreements, obtaining vendor W-9 and Certificates of Insurance, and manage vendor file for maintenance of current documents. Manage vendor relations. Respond to vendor inquires and research any aged vendor payables. Process employee expense reports for reimbursement/payment. Process utility payments and monitor timely disconnect of services. Collect and manage completed copies of Lien Waivers prior to payment processing. Manage 20-day preliminary lien notices. Review contractor pay apps to ensure billing is accurate and ready to pay requested progress draws. Enter PO's and bills in software ensuring that coding is accurate along with properly reporting whether costs are on budget or variances to budgets. Perform Invoice/Document reconciliation (test for double payments, coding inconsistencies, duplicate commitments, etc.). Ensure that all ready for payment PO's and Bills are processed and paid within company terms. Process high volume of invoices and POs with accuracy. Process check requests and prepare checks for approval and then mailing/distribution. Research and resolve payment discrepancies and communicate with vendors to resolve invoice discrepancies. Prepare miscellaneous customized reports to assist Accounting Department and Senior Management. Various other administrative functions for all departments for the company and assisting in absence of other associates within the Accounting Department. File and maintain accounting records and store files for year end and audits. Meet all required time schedules and month end deadlines. Qualifications Knowledge skills and abilities include: High School Diploma or GED is required. Two (2) or Four (4) year college degree in applicable accounting or finance studies is preferred. Technical knowledge of accounts payable best practices. Two (2) years of previous accounts payable experience. Residential homebuilding/construction accounting experience is preferred. General knowledge of building construction practices, means and methods. Basic computer skills and competency in the following, Microsoft Office including Word, Excel, Outlook, QuickBooks, and Procore softwares. Strong organization skills; clear, concise written and verbal communication skills and a high attention to detail; ability to multitask in a fast-paced environment while maintaining a high level of professionalism. Patience, empathy and good listening skills. Must be able to handle the challenges related to customer service. Physical requirements: Must be able to sit for a majority of the day; must be able to lift light loads occasionally. Has a valid driver's license and is able to travel to and from the project site. Ability to work overtime if needed. Why Promontory? Family work environment. Every employee matters! And we all support each other. Progressive leadership. Competitive salary rates. Salary starts at TBD and will be determined upon employment and be commensurate with experience. Company bonus eligibility. Holiday Pay (10 days). Vacation Accrual. Medical, Dental, Vision, Life & Disability Insurance. Employee golf privileges. A commitment to a world class community. Take pride in what you work toward and what you do! Must be authorized to work in the United States without sponsorship. Promontory Club is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, creed, age (over 40), disability (mental and physical), sex, gender identity, sexual orientation, gender expression, medical condition, genetic information, marital, military and veteran status.