Job Title

Compliance And Administrative Assistant The Compliance and Administrative Assistant plays a key role in helping our small but dedicated property management director and team stay organized and in full compliance with federal, state, and local housing program requirements. This position provides both compliance assistance and day-to-day administrative support for properties funded through Low-Income Housing Tax Credits (LIHTC), HOME funds, and HUD Section 8 programs. The ideal candidate is detail-oriented, dependable, and comfortable wearing many hats in a small, mission-driven organization. Key Responsibilities: Director and Portfolio Support: Provide direct administrative and project support to the Director of Property Management & Compliance. Assist with portfolio-wide tracking of recertifications, vacancies, waitlists, and regulatory deadlines. Prepare draft documentation and file summaries for Director review and approval. Help standardize forms, letters, and internal procedures across multiple properties. Monitor outstanding items and follow up with site teams to ensure deadlines are met. Assist with gathering documentation required by WCDA, HUD, HOME, LIHTC, and other regulatory partners. Support special projects related to new property transitions, file corrections, and compliance clean-up efforts. Maintain organized audit-ready records and assist with responses to agency questions. Track and report the status of corrective actions identified in audits or reviews. Help coordinate communication between sites, compliance partners, and corporate leadership. Compliance Support: Assist with preparing, reviewing, and tracking resident files for initial move-ins, annual recertifications, and interim changes. Verify that required income, asset, and student documentation is collected and complete for all affordable housing programs. Maintain accurate compliance records (electronic and paper files) and update compliance tracking logs. Help ensure rent and income limits, utility allowances, and program requirements are applied correctly. Assist with compliance reporting to state housing agencies, HUD, and investors. Support preparation for file audits, inspections, and monitoring reviews. Stay informed on program updates and assist management with implementing new compliance procedures. Administrative Support: Provide general administrative support to property management and compliance staff. Answer phones, route calls, and respond to resident and vendor inquiries professionally. Prepare letters, notices, and correspondence for residents and agencies. Organize and maintain filing systems, both electronic and hard copy. Enter and update data in property management software (e.g., Yardi, RealPage, or similar). Assist with office tasks such as mail handling, ordering supplies, and processing invoices. Support scheduling of inspections, meetings, and resident appointments. Some overnight travel may be required.