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About Wheaton Eye Clinic Founded over 80 years ago, the Wheaton Eye Clinic is a nationally recognized multi-subspecialty ophthalmology practice that spans the western suburbs of Chicago and is the largest independent ophthalmology clinic in the Midwest. We pride ourselves on serving the community both as a caring eye care provider and as a reputable employer. Our offices are located in Wheaton, Naperville, Hinsdale, Saint Charles, Bartlett, and Plainfield and an ophthalmology-specific ambulatory surgery center at the main office in Wheaton. We have both Ophthalmologists and Optometrists in every ophthalmic subspecialty are highly respected in the region and have superb relationships with referring colleagues and health systems. Patients travel to Wheaton Eye Clinic from throughout Northern Illinois, as well as from across the United States. Our referring physicians locally, across the United States, and from many international countries, send their patients to Wheaton Eye Clinic because of its unwavering reputation for exceptional patient care. More than 170,000 patient visits occur each year. Our mission at Wheaton Eye Clinic is to provide comprehensive eye care services of the highest quality and value. This dedication to excellence is founded on how we strive to surpass each patient's expectations in the delivery of competent, timely, and compassionate eye care. Job Summary: The Accounts Payable Representative is responsible for all accounting and clerical tasks related to the maintenance and processing of accounts payable transactions for Wheaton Eye Clinic. Duties/Responsibilities: • Assist the Controller with daily financial reconciliations. • Record and track daily cash and credit card deposits, NSF checks and electronic remittance deposits for daily reconciliation. • Review and report deposit information for all locations. • Maintain, track and reconcile all vendor payment information (W9, Invoices, 1099's) • Review vendor invoices for accuracy, completeness and authorization for payment. • Process vendor checks for payment in accordance with vendor terms - ensure appropriate documentation and verify signatures. • Prepare and upload "Positive Pay" files at bank. • Post vendor invoices within Sage Accounting to the appropriate General Ledger accounts. • Prepare monthly sales tax reporting and payments. • Reconcile vendor statements to ensure all invoices and related Credit Memos have been processed, • Obtain approval for all new vendors to be entered in to accounting database and keep records of all approvals. • Process insurance and patient refunds in association with the Patient Accounts department. • Reconcile the Corporate Credit Card to supporting detail/receipts monthly. • Post Credit Card activity within Sage Accounting to the appropriate General Ledger accounts. • Perform a variety of general office duties including but not limited to ordering and maintaining office supplies for the clinic. • Sort and distribute clinic mail as needed. • Follow HIPAA guidelines for patient privacy. • Must meet attendance requirements as outlined in the current Wheaton Eye Clinic policy. Required Skills/Abilities: • Ability to work independently with minimal supervision. • Ability to work effectively with all external vendors and internal personnel. • Superior customer service skills. • Ability to handle multiple tasks and work with shifting priorities to meet deadlines. Accounts Payable Coordinator • Excellent computer skills; proficient in data entry, proficient with Microsoft Office suite, proficient in email communication. • Knowledge of accounting software system. Sage Accounting preferred. • Knowledge of EMR system - EPIC preferred. • Ability to use and operate electronic office equipment including but not limited to computer, keyboard, mouse, fax machine, telephone, copier. Education and Experience: • Education: High school graduate or equivalent. • Knowledge of accounts payable and general accounting procedures. Full Time Benefits: Medical Dental Group Life and LTD Paid Time Off Paid Holidays Clothing Allowance Vision Care Benefits Voluntary Benefit Offerings - Life, STD, Critical Illness, Accident 401k