Job Title

Police Clerk Reports To: Police Lieutenant FLSA Classification: Non-Exempt General Purpose: Under general direction, performs a variety of routine and moderately difficult clerical, secretarial, and administrative work in support of law enforcement activities and operations. Primary Duties and Responsibilities: Assists the public by phone, in person, or by mail in obtaining incident and accident reports; and/or directs them to the right department for assistance. Processes incident reports; prints, files, and scans information such as accident diagrams and prosecution statements into reports. Assists the general public in initiating the process for filing out a police report. Prepares local background checks for local, state, and federal agencies for employment purposes and for persons applying for adoption. Performs records management and maintenance on a regular basis; shreds and destroys records no longer needed. Assists the public in obtaining liquor cards, fingerprints, and local background checks. Performs miscellaneous office duties such as notarizations, shredding, emailing reports to agencies; and distributes mail and other packages throughout the building. Conducts vin number checks; processes DWI paperwork to file; forwards to DOR and prepares for court; processes the fingerprint cards before and after court has been held; forwards disposition of charges to the Missouri Highway Patrol. Supports the relationship between the City of Belton and the constituent population by providing excellent customer service; promotes the City goals and priorities in compliance with all policies and procedures; maintains absolute confidentiality of work-related issues, client records and City information; and performs related duties as required or assigned. Ensures that job duties are completed in strict adherence to established safe work practices. Minimum Qualifications: Filing and maintaining documents alphabetically, numerically, and chronologically. Interpreting and administering policies and procedures sufficient to administer, discuss and explain them. Utilizing personal computer software programs and other relevant software affecting assigned work and in compiling and preparing spreadsheets. Establishing and maintaining effective working relationships with staff, management, vendors, outside agencies, community groups and the general public. Responding to inquiries and in effective oral and written communication. Maintaining confidentiality and communicating with tact and diplomacy. Law enforcement principles, procedures, techniques, and equipment required. Report preparation and record keeping. Federal, state, and local laws affecting area of assignment. English usage, spelling, grammar, and punctuation. Principles of business letter writing. Education and Experience: High School Diploma/GED One year of general office, communications, or records management experience; OR an equivalent combination of education, training, and experience. Possession of a valid Driver's License. May require obtaining a Notary license within three months of hire. Physical Requirements: Work is performed mainly in a standard office environment; occasionally lifts or carries file boxes weighing up to 25 pounds.