Job Title

Join a Company That Grows People: At Lewis, we're not just trimming trees we're building a future. As the second-largest utility vegetation management company in North America and a proud employee-owned business, we believe every person on our team matters. When you join Lewis, you're not just taking a job you're investing in your future. Why You'll Love It Here: Experience the great outdoors while working in nature, not stuck behind a desk! Elevate your career with us we prioritize training and internal promotions! Join a vibrant team that champions safety, values your feedback, and fosters a strong sense of camaraderie! Shape your future with us through our fantastic Employee Stock Ownership Plan (ESOP)! Responsibilities What You'll Do as a Operational Administration Assistant Cross-Functional Corporate Liaison: Serve as the primary administrative bridge between Operations and corporate shared services to ensure organizational alignment. Facilitate seamless communication and workflow coordination between Operations and departments including Fleet, HR, Risk Management, Supply Chain, IT, Payroll, and Accounts Payable to resolve issues and submit necessary requests Yard & Asset Inventory Management: Manage the database of local yard equipment inventories to ensure real-time accuracy. Audit equipment recorded in the database against monthly field reports to verify possession and integrity and review monthly mobile-device reports to process necessary changes. Compliance Management: Oversee corporate and driver compliance databases to ensure all employee certifications, training, and documentation are accurate and current. Proactively identify upcoming expirations via weekly queries and partner with Operations Leaders to immediately rectify deficiencies. Operational Reporting & Analysis: Prepare, format, and distribute critical data visualizations, including weekly operations summaries, utility forecast reports, and cost analyses to support leadership decision-making. Produce and disseminate recurring weekly, monthly, and quarterly reports to relevant stakeholders. Executive Administrative Support: Orchestrate regional and divisional meetings to optimize leadership time and resources. Draft and disseminate official notifications, requests, and internal communications on behalf of Regional and Division leadership. Process Optimization: Collaborate with other Operations Administrative Assistants within the region to standardize administrative workflows, balance workload distribution, and drive continuous improvement. Safety Support: Assist management with the coordination and execution of quarterly Drug & Alcohol random testing protocols. General Administration: Serve as the liaison between the corporate office and division leaders to ensure timely information flow and perform additional projects or tasks as assigned by Divisional and Regional Management. Qualifications What You Bring: Required Qualifications Education: Must possess a high school diploma or equivalent. Licensure: Must possess a valid driver's license. Technical Proficiency: Demonstrated expertise in Microsoft Office applications, specifically Word, Excel, and PowerPoint. Physical Capabilities: Ability to bend and lift up to 25 lbs to support operational needs. Core Competencies: Strong organizational skills with the ability to handle confidential information and coordinate multiple tasks through to completion. Must communicate effectively, both verbally and in writing. Preferred Qualifications Industry Experience: Prior experience in utility vegetation management, construction, or fleet operations is highly desirable. Database Management: Familiarity with compliance databases, HRIS systems, or similar enterprise software for tracking employee certifications and equipment inventory. Analytical Skills: Experience performing cost analyses, forecasting, and creating data visualizations in Excel (e.g., pivot tables, VLOOKUP). Cross-Functional Leadership: Proven track record of acting as a liaison between field operations and corporate support functions like Supply Chain, HR, or Finance. Physical Demands: Ability to: Sit at a desk for extended periods, use hands/fingers for repetitive keystrokes Ability to: Occasionally lift up to 25 lbs Continuously Sitting, communicating, using computers Frequently Reaching, keying, handling files Occasionally Lifting, bending, moving boxes Never Field work, confined spaces Environmental Conditions: Regularly Office environment Rarely Outdoor exposure or travel Noise level is usually moderate. Reasonable accommodation may be made for individuals with disabilities. What We Offer Non-Union Benefits Competitive pay ($21-25/hour) Employee Stock Ownership Plan (ESOP) Paid training and industry certifications Health, dental, vision & HSA options 401(k) + Paid time off and Employee Assistance Program (EAP) Our People Promise Our commitment to Our People is key to the success of our business. We respect the differences between us, and we leverage those differences to create an environment where all employees feel welcome and fairly treated. We seek the best solutions possible by attracting and engaging a diverse workforce where all perspectives are sought out and valued. Lewis Tree Service is an equal employment opportunity employer committed to providing equal opportunity for both applicants and employees. Lewis Tree Service prohibits unlawful discrimination or harassment of employees and applicants based on race, creed, color, national origin, sex, age (40+), religion, disability, marital status, sexual orientation, genetic information, citizenship status, veteran status, or any other legally protected characteristic, all employment decisions, including but not limited to recruitment, hiring, compensation, training, apprenticeship, promotion, demotion, transfer, lay-off and termination, and all other terms and conditions of employment. Lewis Tree Service's practices and policies are administered under applicable federal, state, and local laws. Spanish Posting nete a una Empresa que Hace Crecer a su Gente: En Lewis, no solo estamos podando rboles estamos construyendo un futuro. Como la segunda empresa ms grande de gestin de vegetacin para servicios pblicos en Amrica del Norte y una orgullosa empresa propiedad de sus empleados, creemos que cada persona de nuestro equipo importa. Cuando te unes a Lewis, no solo ests aceptando un trabajo ests invirtiendo en tu futuro. Por Qu Te Encantar Trabajar Aqu: Disfruta del aire libre mientras trabajas en la naturaleza, no atrapado detrs de un escritorio! Impulsa tu carrera con nosotros priorizamos la capacitacin y las promociones internas! nete a un equipo dinmico que promueve la seguridad, valora tus comentarios y fomenta un fuerte sentido de compaerismo. Da forma a tu futuro con nuestro fantstico Plan de Propiedad de Acciones para Empleados (ESOP)! Lo Que Hars como Asistente Administrativo Operativo Como Asistente Administrativo Operativo en Lewis, t: Enlace Corporativo Interfuncional: Actuar como el principal puente administrativo entre Operaciones y los servicios corporativos compartidos para garantizar la alineacin organizacional. Facilitar una comunicacin fluida y la coordinacin de flujos de trabajo entre Operaciones y departamentos como Flota, RR. HH., Gestin de Riesgos, Cadena de Suministro, TI, Nmina y Cuentas por Pagar para resolver problemas y presentar las solicitudes necesarias. Gestin de Inventario de Patio y Activos: Administrar la base de datos de inventarios de equipos del patio local para garantizar precisin en tiempo real. Auditar el equipo registrado en la base de datos frente a los informes mensuales de campo para verificar posesin e integridad, y revisar los informes mensuales de dispositivos mviles para procesar los cambios necesarios. Gestin de Cumplimiento: Supervisar las bases de datos corporativas y de cumplimiento de conductores para asegurar que todas las certificaciones, capacitaciones y documentos de los empleados sean precisos y estn actualizados.