Job Title

Office Clerk - Building Department The Charter Township of Shelby is accepting internal applications for the position of Office Clerk in the Building Department. Responsibilities include performing clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile, compute and record information; maintain necessary confidentiality; set up and maintain accurate files; perform customer service; exercise judgment within established departmental guidelines and under general supervision. Employment Status: Full-time or Part-time FLSA Status: Non-Exempt Experience Required: 1-3 years of experience Minimum Education Requirements: Includes graduation from an accredited High School or GED equivalent with three years of full-time experience, or a minimum of 6240 hours as a Part-Time Employee within a 6 year time frame in general office administration, typing, and record keeping OR an Associate's Degree/62 credit hours of coursework toward a College Degree with 1 year full-time experience, or a minimum of 2080 hours as a Part-Time Employee within a 5 year time frame in general office administration, typing, and record keeping. Direct Supervisor: Department Head and/or Employee of Higher Classification Supervisory Responsibility: None People Supervised: Direct (0), Indirect (0) Physical Requirements: Visual and hearing acuity, able to lift up to 20 pounds Primary Work Location: Office Environment Job Summary: Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile, compute and record information; maintain necessary confidentiality; set up and maintain accurate files; perform customer service; exercise judgment within established departmental guidelines and under general supervision. Essential Job Functions An employee in this position may be called upon to perform any or all of the following essential duties: Type, format, proofread, and edit correspondence and other documents. May issue and process licenses and certificates, vouchers and applications. Sort, tabulate, and summarizes various statistical reports and other data. Establish, maintain and update filing, inventory, mailing, and database systems, either manually or using a computer. Review the accuracy and completeness of records and other documents by comparison with original sources. Manage multiple calendars, schedule and promote meetings, and create and post agendas. Order, distribute, and store office supplies. Operate office technology, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers. Open, sort, and distribute incoming and outgoing correspondence, including faxes and email. Communicate with residents, employees, and other individuals to answer questions, or explain information, and address complaints using verbal, written and technological communication resources. May collect fees and other monies. Runs departmental errands. May assist in invoice data entry and payroll hour's entry for the department. Perform related work as required. Knowledge / Skills / Abilities An employee in this class must have the following knowledge, skills, and abilities upon application: Knowledge Modern office practices and procedures Principles and processes for providing customer and personal services Skills Active listening Reading comprehension Time management Mental alertness Integrity Proficient in the basic use of computers and computer programs currently utilized by the Township for work processing, spreadsheets and databases based on an evaluation examination as established by the Commission Abilities Understand and assemble data, and prepare accurate records and reports Assimilate information related to procedures routine to this position Detect and correct errors Understand the relationship between the various data components and forms used in the compiling, computing and recording of data Understand and follow oral and written instructions Professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Work effectively with the public and fellow employees Mental alertness, integrity and dependability and ability to deal with stress Prioritize and schedule work effectively Only those candidates selected for an interview will be contacted by the Human Resources Department. The Charter Township of Shelby provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.