Job Title

EXECUTIVE ASSISTANT Reports To: President Location: Westbury, NY (On-Site 5 Days/Week) Employment Type: Full-Time About the Role We are seeking a highly capable, proactive Executive Assistant to provide direct support to the President of a fast-growing sports licensed brand. This is a high-impact, high-visibility role requiring exceptional judgment, organizational precision, and the ability to operate seamlessly in a fast-paced, entrepreneurial environment. The ideal candidate is polished, resourceful, detail-oriented, and thrives in a dynamic setting where priorities shift quickly. This role requires both strategic thinking and hands-on execution, with flexibility to support early morning and evening communications when needed. Key Responsibilities Executive Calendar & Scheduling Own and manage the Presidents complex calendar across multiple time zones Anticipate scheduling conflicts and proactively resolve them Coordinate internal meetings, external partner calls, and events Prepare daily and weekly executive briefings Manage travel arrangements (flights, hotels, ground transportation, detailed itineraries) Support early morning and evening communications as needed Licensing & Contract Support Review and summarize licensing agreements, term sheets, and renewals Flag key dates, renewal windows, royalty schedules, and risk areas Track licensing expirations and contract obligations Coordinate with legal counsel and internal stakeholders for timely execution Maintain organized digital contract files Serve as a liaison with external licensees, manufacturers, and brand partners Reporting, Presentations & Special Projects Build and maintain reporting and tracking tools (licensing, sales, operations) Create polished PowerPoint presentations for leadership meetings and partner pitches Conduct research, competitive analysis, and vendor coordination Draft executive correspondence and internal communications Relationship & Communication Management Act as a professional representative of the President Triage and prioritize inbound communications Protect executive time while maintaining responsiveness Build strong working relationships with internal teams and external partners Required Qualifications 3+ years supporting a C-suite or senior executive Exceptional verbal and written communication skills Advanced Microsoft Excel (pivot tables, XLOOKUP/VLOOKUP, dashboards) Advanced PowerPoint skills (executive-ready presentations) Experience reviewing contracts or business agreements Ability to manage multiple high-priority tasks simultaneously High level of discretion and professionalism Flexible availability outside standard business hours Bachelors degree or equivalent experience Preferred Qualifications Experience in sports licensing, consumer products, or branded merchandise Familiarity with royalty tracking or licensing lifecycle management Experience supporting a founder or entrepreneurial executive Proficiency in Outlook, Teams, or project management tools