Job Title

Administrative Support Specialist The Rhode Island Public Defender is seeking an Administrative Support Specialist and confidential secretary for the Agency's administrative division. The position is responsible for administrative duties within the office as well as performing general office-related duties as they arise. The position performs all secretarial work for the Administrative Division of the Public Defender's Office, supervises and trains those in the Secretarial Unit and is expected to provide secretarial coverage for other divisions of the office when coverage is needed. The position serves as a general administrative coordinator of all secretarial work within the office. The position is responsible for coordinating the agency's office supply inventory and maintaining the agency's case file archive, case file storage, and legal library, and ensuring that the staff's legal periodical needs are met. In addition, the position must liaise between the agency and the MPA transcription vendor to ensure that documents, witness statements, police interrogations, and hearings are picked up, transcribed, and delivered to staff in a timely manner. The position also performs some purchasing functions of the office at the direction of the Executive Assistant(s). The position supervises the agency's secretaries and secretarial case managers. The Administration Support Specialist is expected to possess a working knowledge of how to perform the secretarial work throughout the office and to perform that work, as needed, when coverage issues are required. The position manages the training regimen of new secretaries. The position approves and coordinates vacation and coverage schedules, as well as office rotations and staffing assignments, for all secretaries in the agency according to state personnel and collective bargaining rules.