Job Title

Position Title: Grants AdministratorLocation:  Remote (U.S. based candidates only); Candidates must have access to a dedicated workspace with broadband internet access.Position Type: Full-time, salaried exemptStarting Salary:  $60,000 - $70,000/annuallyBenefits: Medical, dental, vision, and short-term disability insurance; 401(k) with 5% match; paid time off starting at 12 vacation days (increasing with tenure), plus 80 hours paid sick & safe leave, and 12 paid holidays annually.Priority Application Deadline: March 15Due to high interest in this position, the priority application deadline has been moved earlier. Applicants are strongly encouraged to submit their materials by this date for full consideration.Start Date: As soon as feasiblePosition Summary: Support national monarch and pollinator conservation as a Grants Administrator for the Monarch Joint Venture, a 501(c)3 nonprofit organization. This position manages the full lifecycle of the organizations grants with a strong focus on systems, financial accuracy, and operational follow-through. This role oversees grant tracking, budgeting, invoicing, reporting, and compliance, and also provides additional administrative support across the organization. This role is well suited to someone who is detail-oriented, process-driven, and comfortable working independently in a remote environment while collaborating with program and finance colleagues. This position reports to the Operations Director and does not supervise staff. Learn more about the mission, vision and values of the MJV on our website, here.Primary Responsibilities:Grant Research, Tracking & Application Coordination (30%)Conduct ongoing grant prospect research aligned with organizational prioritiesMaintain and update grants tracking systems for prospective and active opportunitiesSupport leadership in assessing grant fit, readiness, and application timelinesProject manage grant applications in collaboration with program staff, including timelines, documentation, and submissionsEnsure grant applications are complete, accurate, and submitted on timeTrack submission outcomes, document funder feedback, and note recommendations regarding future applicationsGrant Setup, Financial Management & Reporting (50%)Organize and maintain grant award agreements, compliance documents, and correspondenceSet up grant budgets in Excel upon awardMaintain a reporting calendar for all active grants in Monday.comSubmit invoice requests to funders with supporting documentationReview grant expenditures monthly in QuickBooks Online to ensure accuracy and allowability and to confirm alignment with approved budgetsProactively flag budget variances or compliance issues and coordinate with grant managers to address themPrepare and submit financial reports; coordinate with grant managers to ensure narrative reports are completed and submitted on timeMaintain organized, audit-ready grant filesAdditional Administrative Support  (20%)Process check and ACH payments using Bill.com and GustoProvide timely research, coordination, and administrative support for special projects and ad hoc requests, partnering closely with leadership while exercising independent judgmentOther duties as assigned by the leadership teamQualifications: RequiredDemonstrated experience in grants administration, nonprofit operations, financial administration, or a related roleStrong working proficiency with Excel or comparable spreadsheet tools for budgeting and financial trackingExperience using financial management software (e.g. QuickBooks Online, Xero, Sage, etc.)Demonstrated ability to manage multiple timelines, systems, and compliance requirements with accuracyStrong organizational, documentation, and project management skillsClear written and verbal communication skillsAbility to work independently in a remote environment and manage sensitive information with discretionPreferredExperience with the following: QuickBooks Online, Excel, Google Workspace, Monday.comPrior experience administering federal grants, including compliance and reporting requirementsGrant writing experience, including drafting or contributing to proposal narrativesExperience working in the environmental nonprofit sectorPhysical Requirements:Sitting: Ability to sit for extended periods while performing computer tasks.Manual Dexterity: Proficient use of hands and fingers for typing, writing, and operating office equipment.Focus and Concentration: Ability to concentrate on detailed tasks and maintain focus.Sensory Abilities: Ability to use sensory abilities to perceive and analyze information from computer screens, written documents, and/or verbal communication.Reasonable accommodations may be made to enable individuals with disabilities to perform essential functionsWhat to ExpectYour application will include a resume (1-2 pages max) and a few short-answer questions (no cover letters please). Interviews will be conducted via Zoom in 23 stages:A brief (~20-minute) interview with one MJV staff member.A longer (~1-hour) 2nd round interview with multiple staff.Most 2nd round questions will be shared in advance via email.Youll be asked to screen share and briefly walk us through a task or budget tracking system youve developed or improved (no file access required). If youre unable to share an example, well provide a short skills exercise instead (under 10 minutes).References may be contacted following this round.A brief third interview may be requested if needed for final decision-making.All candidates will be notified by email if they are no longer under consideration.Equal Opportunity Employment:The Monarch Joint Venture (MJV) is an equal opportunity employer. As such, MJV offers equal employment opportunities without regard to race, color, gender, religion, age, nationality, social or ethnic origin, sexual orientation, gender identity or expression, marital status, pregnancy, disability, veteran status or any other characteristic protected by law. These opportunities include all terms, conditions, and privileges of employment, including but not limited to recruiting, hiring, job placement, training, compensation, benefits, discipline, advancement, and termination. All employees are expected to adhere to this policy. recblid zas2drghvrk04yuaz82n4rtonpksai