Job Title

Purchasing Associate Brickworks Supply is seeking a detail-oriented and organized Purchasing Associate to support our procurement operations. This role is responsible for processing purchase orders, coordinating shipments, verifying order accuracy, and providing purchasing support across sales, yard management, transportation, and customer service functions. The ideal candidate thrives in a fast-paced environment, demonstrates strong attention to detail, and enjoys collaborating with multiple departments to ensure smooth operations. Duties: Create and process purchase orders for stock/inventory, sales orders, and estimates/quotes Review and verify supplier order acknowledgements for accuracy, including PO numbers, pricing, quantities, product details, and delivery addresses Follow up on previously placed orders for ETAs and delivery updates at the request of location managers, sales, or customer service teams Re-adjust POs and Sales Orders for correct locations as needed Liaise closely with Category Buyers to align local purchasing activity with enterprise sourcing strategies, supplier agreements, and category management plans Support the implementation of centralized procurement initiatives and communicate local needs, feedback, and supplier performance insights to the Strategic Procurement Team Invoice & Purchase Order Management: Process and reconcile invoices against purchase orders and receiving documentation to ensure pricing, quantity, and terms accuracy Manage open purchase orders, ensuring timely delivery, resolving discrepancies, and updating expected delivery dates Collaborate with Accounts Payable to resolve invoice or payment issues promptly Work with Strategic Buyers to ensure vendor compliance with corporate terms and assist in correcting discrepancies between local and corporate-level purchase data Quoting & Pricing Support: Provide special order quotes as requested by sales staff and yard managers Collaborate with the Category Buyers and pricing team to create new JDE items for special orders and new products Inventory Control & Reporting: Review daily purchasing reports for accuracy and completeness Monitor and review Reorder Point Reports to ensure replenishment needs are addressed at each yard Monitor inventory levels across assigned location(s), identify shortages or overstock, and coordinate with managers to maintain optimal inventory balance Assist with stock transfers or adjustments to align with operational needs Communicate inventory trends and local demand forecasts to Category Buyers to support long-term sourcing and contracting strategies Communication & Cross-Functional Support: Field inquiries from customer service, sales staff, yard managers, and customers regarding product details (data sheets, applications, SDS sheets, etc.) Support sales in resolving job issues with suppliers to ensure proper credits are issued Collaborate regularly with Category Buyers and the Central Procurement Team to share supplier feedback, support sourcing initiatives, and ensure alignment between local purchasing activity and corporate strategy Communicate with internal stakeholders to provide real-time updates on order status and stock availability Shipping & Logistics Coordination (as required): Process shipping release forms and verify accuracy for sales orders and supplier details Create delivery tickets for direct loads and coordinate load weights to ensure compliance and efficiency Prepare and tender load sheets to trucking companies and suppliers Maintain and update Truck Log throughout the day to reflect dispatch and delivery progress Continuous Improvement & Other Duties: Recommend process improvements to enhance purchasing efficiency, supplier performance, and cost control Maintain accurate procurement and logistics documentation in company systems Support rollouts of new procurement tools, supplier portals, and compliance initiatives Perform other duties and responsibilities as assigned to support procurement, logistics, and operations functions. Required Skills/abilities: Ability to analyze material sales and movement history Ability to meet deadlines; strong organizational skills Strong analytical skills Excellent knowledge of various masonry materials Strong computer skills Word, Excel, etc Proficient in ERP and procurement systems Excellent written and verbal communication skills Ability to manage relationships both internally and externally Strong problem solving skills Education and experience requirements: A minimum of 3-5 years of material/transportation purchasing experience High school diploma or equivalent Professional certifications a plus Knowledge of the building materials industry, including suppliers, manufacturing processes, and cost drivers a plus This job description is not intended to be all inclusive and as such, the employee will also be required to perform other reasonably related business duties as may be assigned by the immediate supervisor and/or other management personnel as required. Equal Opportunity Employer