Job Title

Title: Project Coordinator Location: White Plains, NY (3 days Onsite) Duration: 12 months contract About Cogent Infotech At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 23 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors. Position Summary This role is tasked to assist a smooth operation and administration of several key internal governance committee. The successful candidate will be responsible for developing committee materials, distributing them in a timely manner, accurately recording meeting minutes, documenting decisions, maintaining associated trackers, and managing SharePoint sites with all relevant materials. Key Responsibilities Committee Coordination: Organize and coordinate the scheduling of committee meetings, ensuring all logistical aspects are managed efficiently. Materials Preparation: Develop and compile comprehensive committee materials, including agendas, reports, presentations, and other relevant documents. Timely Distribution: Distribute committee materials to members well in advance of scheduled meetings, ensuring all participants are adequately prepared. Meeting Minutes: Accurately and professionally record detailed meeting minutes, capturing key discussions, decisions, and action items. Documentation: Document all committee decisions and maintain accurate records, ensuring compliance with organizational policies and procedures. Tracking and Reporting: Maintain and update trackers for all committee activities, including follow-ups on action items and deadlines. SharePoint Management: Manage and update SharePoint sites dedicated to the committees, ensuring all materials and records are easily accessible and up-to-date. Communication: Facilitate clear and effective communication between committee members, ensuring all stakeholders are informed and aligned. Compliance: Ensure all committee activities adhere to internal governance policies and standards. Continuous Improvement: Identify and implement process improvements to enhance the efficiency and effectiveness of committee administration. Required Qualifications and Skills Bachelor's degree in Business Administration, Management, or a related field preferred. Proven experience in administrative roles, preferably within governance or committee management. Strong organizational skills with a keen attention to detail. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and SharePoint. Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Strong interpersonal skills and the ability to work collaboratively with diverse teams. Familiarity with governance frameworks and best practices is a plus. Equal Opportunity & Inclusion Statement Cogent Infotech is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where everyone feels welcome and valued. We encourage applications from individuals of all backgrounds, identities, abilities, and experiences. If youre excited about this role but dont meet every requirement, we still encourage you to apply Application Process Please submit your resume and a short cover letter through our online portal. Our process includes an initial resume review, a virtual interview, and a short technical assessment. If you need accommodations, feel free to inform uswe are happy to assist. Join Us At Cogent Infotech, your ideas matter. Join a purpose-driven organization that celebrates diversity, encourages collaboration, and invests in your future.