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Saint Martin's University in Lacey, Washington, is a Catholic, Benedictine liberal arts institution rooted in the Catholic Intellectual Tradition, which upholds the continuity of faith and reason, the dignity of every person, and the lifelong pursuit of truth. Guided by the Hallmarks of Benedictine Education and core themes of Faith, Reason, Service, and Community, we cultivate a welcoming and hospitable community where faculty and staff of all backgrounds are invited to share their gifts in service of our students and mission. At the heart of that mission is a ministry of education in the liberal arts, forming students to grow as whole persons, pursue wisdom, and contribute to the common good. We seek colleagues who wish to join this mission in partnership with the monks of Saint Martin's Abbey: educating with care, accompanying students on their journey, and working together for personal and communal transformation. For a deeper understanding of Saint Martin's University, review the "Who We Are" information on our career home page. POSITION SUMMARY The Senior Director of Advancement Services serves as the information systems manager for the Office of Institutional Advancement that manages resources supporting all university fundraising and partnerships. The Senior Director is responsible for providing strategic leadership including long- and short-term planning in the areas of gift processing, database integrity, reporting, data analysis and system enhancements. MISSION & STRATEGIC PLANNING The Senior Director of Advancement Services is responsible for the development and leadership of the strategic vision for the Advancement Services team to support the acquisition of increased private support to the University. The Advancement Services department plays a key role in fundraising by building data, reporting, and tracking infrastructure and by supporting prospect pipeline development. ESSENTIAL FUNCTIONS & RESPONSIBILITIES Essential Functions & Responsibilities - Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this position. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following. * Coordinate with the Vice President for Institutional Advancement to develop and execute the annual planned giving communication plan, including newsletters, webinars, and donor education efforts. Oversee timelines, content flow, and delivery to ensure consistent, mission‑aligned outreach to planned giving prospects. * Oversee and assist in the processing and acknowledgment of gifts, pledges, pledge payments, matching claims, and other contributions to the university from private funding sources. * Lead the adoption and implementation and continued improvement of a new CRM system. * Collaborate with the Institutional Advancement Events Coordinator and the Vice President of Institutional Advancement to manage the Gala. Overseeing week-of and day-of event operations to ensure seamless delivery and support post-event follow-up, including donor stewardship and auction fulfillment. * Provide leadership and supervision to Advancement Services staff; Development & Events Manager and Database Manager. * Increase efficiency and capacity of fundraising and constituent relations by developing data management practices that align with business practices. * Conduct and oversee prospect research and management efforts to build a pipeline of campaign support and to ensure that donors and prospects are appropriately moved through the development cycle. * Provide recurring and one-time reports for fundraising programs such as but not limited to BOT fundraising reports, departmental monthly endowment reports, alumni engagement reports, constituent interactions such as direct mail, phone calls, emails. * Oversee our data management policies/procedures and a well-documented training process for departmental staff. * Custodian of all Marylhurst University student transcript requests and education verification. * Performs other duties as assigned. COMPETENCIES * Develop and sustain cooperative working relationships with co-workers and employees. * Ability to evaluate and improve the efficiency and effectiveness of technical operations in support of fundraising, marketing and sales. * Strong internal customer service delivery and a proactive approach to user efficiency * Detail oriented and organized with an ability to meet deadlines * Demonstrated history of functioning independently while working well in a 'team oriented" environment, taking the initiative to be productive and efficient. * Ability to effectively communicate with users of diverse backgrounds and skill levels * Ability to work occasional evenings or weekends in response to the needs of the systems being supported REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT * Bachelor's degree or a combination of education and a minimum of five years of progressively responsible experience in advancement services, with experience in a higher education setting preferred. * Experience working with relational databases is a necessity. * Event planning experience. * Advanced proficiency using the Microsoft Office suite of programs (especially Excel and Word), in a networked Windows-based environment. * Scrupulous accuracy and attention to detail, as well as the ability to exercise sound independent judgment, following established protocols and procedures. PHYSICAL DEMANDS AND WORKING ENVIRONMENT Work is performed in a standard office environment. Physical demands include: * Moves objects (less than 20 pounds) long distances (more than 20 feet). * Ability to be mobile campus wide for appropriate business needs. * Operates a variety of standard office equipment requiring continuous or repetitive arm-hand movements. * Reading, writing, speaking, hearing, standing, bending, sitting. * Learning and comprehending. * Requires visual concentration on detail. * Manual dexterity and precision required for keyboarding * Must be able to sit for long periods at a time at a computer * May occasionally be required to deal with distraught people. * Must be able to concentrate on details and process complex information while experiencing frequent interruptions. * Must be able to communicate effectively with people at all levels under stressful conditions. * Must maintain strict confidentiality relating to all issues in the department, Saint Martin's University and the President's Office.