Job Title

The successful candidate for this position will be a 1099 contractor with Music Ministry International and be responsible for the following:1. General: CATHOLIC PARISH LIFE ADMINISTRATIVE COORDINATORThis is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract's terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.1.1 Description of Services/Introduction: This is a non-personal service(s) contract toprovide provide Catholic Administrative Coordination services at US Army Garrison Chapel, Hawaii. This role involves assisting the Catholic Chaplain and Priest in conducting religious education services in accordance with the Roman Catholic Church's guidelines, Archdiocese for the Military Services policies, Army Regulation 165-1, and Installation Chaplain Policies..1.2 Background: The services fall under the USAG Hawaii Chaplain's Religious SupportProgram as defined in the Command Master Religious Program (CMRP). The mission of theChaplain's Religious Support Program is to provide military religious support activities thatmeet the religious requirements of Soldiers, Families, and authorized civilians. The primarygoal of the Chaplains' Religious Support Program is to ensure the free exercise of religiouspreference which is a statutory requirement under USC Title 10. As a non-personal services,the Coordinator is not a member of the Commander's Staff or Command Chaplain's Staff.1.3 Scope: The coordinator shall provide Catholic Administrative Religious EducationCoordinator to the USAG Hawaii Religious Support Office (RSO). This is a non-personalservices contract between the USAG Hawaii Religious Support Office (RSO) and theCoordinator to perform tasks and provide deliverables identified herein. The coordinator shallbecome knowledgeable of the Religious Education (RE) Program through the review of SOPs,program schedules, Concept of Operations, etc. The coordinator shall attend and participate inrequired meetings scheduled by the Parish in order to gain and provide information pertainingto RE. The coordinator shall become knowledgeable of the Religious Education (RE) Programthrough the review of SOPs, program schedules, Concept of Operations, etc. The coordinatorshall prepare and provide a monthly calendar of all RE events to include special seasonalevents. The coordinator shall prepare and track multiple documents pertaining to RE programsduring regular and seasonal time periods. Documents include the facility reservation requestform, RE flyers and the attendance reports. The coordinator shall assist in the preparation ofprogram materials for regular and seasonal RE programs. This assistance includes makingcopies, distribution of supplies and materials and resetting the space used at the conclusion ofthe RE program activities. All services should be conducted in alignment with the Archdiocesefor Military Service (AMS) requirements defined in Part 4 of this Job Description.1.4 Objectives: The Coordinator shall support comprehensive Catholic Parish Life Programs which run concurrently with the traditional academic year (AY). The Coordinator shallsupport and facilitate Catholic religious education activities as specified in his job description. The Coordinator shall serve as a Chaplain Corps' special resource person who provides program support functions. The contract service provider shall consult and coordinate with the Catholic priest endorsed by the Archdiocese for the Military Services (AMS) and Garrison RSOpersonnel (Garrison Chaplain, Director of Religious Education, or other assigned staff).2.0 Government Hours of Operation: Government business hours are between 0700-1700 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Religious Support Office programming may be conducted outside of normal government business hours. The Coordinator shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this Job Description when the Government facility is not closed for the above reasons. When hiring personnel, the Coordinator shall keep in mind that the stability and continuity of services are essential. This contract does not require a traditional full-time Monday through Friday 9:00 to 5:00 type work environment. Workdays and hours will vary according to the approved Calendar of Events, tasks outlined in the CLINs and the time of meetings. Some tasks may require holiday, evening, and weekend hours.2.1 Place of Performance: The services to be performed under this contract shall beperformed at USAG Hawaii Chapel.3.0 Background Checks: A Tier 1 with State Criminal History Repository (SCHR) is required for Catholic Administrative Pastoral Life Coordinator. PART 4SPECIFIC TASKSSPECIFIC TASKS4.1. Meeting Participation: The Contractor shall attend 100% of scheduled meetings with Sr.Catholic Chaplain, Catholic Advoisory Committees, Religious Education section, RSOcommunity meetings in order to gather program information for the completion of CatholicAdministrative Pastoral Life Coordination tasks (Para 4.3-4.8).4.2. Monthly Calendar The Contractor shall provide a monthly Catholic Community calendarto the COR and Priest NLT the final business day of the preceding month (ex: April calendarprovided by the final business day of March). The Catholic Community Calendar shouldinclude important Religious Education dates, Garrison Chapel and Catholic community events,holiday closures and special Holy days (Deliverable A.011).4.3. Preparation for Mass Services The Contractor shall prepare the liturgical books andEucharistic elements prior to each Mass service. The Contractor shall ensure the Lectionaryand Roman Missal are marked with the correct readings and prayers for the day. TheContractor shall prepare the Sacred Vessels, the unconsecrated hosts, and the wine for useduring the service according to the Garrison's SOP (Para 4.1).4.4. Maintain Catholic Community Registration The Contractor shall collect registrationinformation for members of the Catholic Community and provide an updated CatholicCommunity register to the COR and Priest NLT the first business day of each month(Deliverable A.012).4.5. Weekly Bulletin and Announcements The Contractor shall create a weekly Catholicbulletin to be provided to the Priest and COR NLT COB 4 days prior to the service.The bulletinshould be prepared according to specifications in program documents or SOPs provided bythe Garrison RSO. The bulletin will contain information about key Catholic Communitypersonnel, weekly Mass, and upcoming events or dates (Deliverable A.013).4.6. Community Event Coordination and Publicity: The Contractor shall prepare facilityreservation request forms and develop flyers for Catholic Community events (Mass, specialevents, Holy Days of Obligation, etc.). The Contractor shall submit prepared facility reservationrequests for approval by the Priest or other Chaplain sponsor to the COR and Priest/SponsorNLT 45 days prior to the service or event (Deliverable A.014). The Contractor shall preparepublicity flyers for all special services and events and submit to the COR and Priest/SponsorNLT 45 days prior to the service or event (Deliverable A.015). The Contractor shall submit areport of consumed materials and supplies NLT the first business day of the month(Deliverable A.016).These items will correspond with the Catholic Community calendar anddetails as provided in monthly meetings (Para 4.1 and 4.2).4.7. Preparation of Sacramental Records: The Contractor shall collect all supportingdocumentation (birth certificates, Baptism and First Communion certificates, etc.) from eligiblemembers of the Catholic Community who are preparing to receive a Sacrament. TheContractor shall accurately prepare the corresponding AMS record in the AMS portal bypreparing the document online, attaching all supporting documents and saving the record forcertification and signature by the Priest (Deliverable A.017).4.8. Support Quarterly Report The Contractor shall provide essential documents within thescope of this PWS specified task to assist in the preparation of AMS Quarterly Clergy reportsto the COR. The COR will specify the date for quarterly submission in coordination with thepriest (Deliverable A.018).4.9. Record Attendance The Contractor shall keep a record of attendance at all CatholicCommunity events. The Contractor shall provide monthly attendance documents to the CORNLT first business day of each month (Deliverable A.019).Special Qualifications: All services under this contract are to support the Senior Chaplain and the Senior Catholic Chaplain in charge of the Catholic Chapel Service. The Coordinator shall be experienced and fully qualified to perform the required services without any supervision or direction by Government personnel. The Coordinator shall furnish in writing to the COR any sub-Coordinator within five business days after award of the contract, to include all certifications, background checks, contact information and personal identification information (PII) of the alternate Coordinator that will participate in the performance of this contract. The coordinator shall present a neat and professional appearance during work hours, conforming to the industry standard known as "business casual".The coordinator shall possess the ability to present information orally and in written format (i.e., emails, minutes, bulletins, advertising, and marketing). Effective interaction with individuals from different religious groups is imperative. Ability to speak English clearly and with excellent comprehension is essential. Coordinator personnel must demonstrate a familiarity with the Catholic faith and practices in accordance with Sacred Scripture and Tradition. Experience with a military Catholic Community and chapel environment is highly preferred. The Coordinator shall ensure that contract they possess a current and valid driver's license and current vehicle insurance is maintained before operating any type of vehicle or equipment on the installation. Interested Candidates are requested to forward their resume together with three references from individuals who can attest to the candidate's good work and steadiness. Candidates who do not possess the specific attributes/qualifications in "Special Qualifications" above need not apply. This is a part-time position with compensation based on budget and the successful candidate's experience and qualifications. Apply directly at: down to "AMR Chapel") in order to expedite your application. Your application requires providing reference information for (3) individuals including one priest or pastor who can attest to your abilities as they relate to this job posting. References must include: name, title, organization, relationship to you, email address (necessary field) and phone number. Depending on security software, candidates are requested to monitor spam folders for further application communications from MMI.