Job Title

Position SummaryPS Industries (PSI) is seeking a detail-oriented and proactive Project Administrator to coordinate projects across internal teams-including Engineering, Design, Scheduling, Shipping, and Billing - and with external stakeholders such as contractors, distributors, and end-user customers. Reporting to the Director of Manufacturing, this role serves as the single point of contact for assigned projects, ensuring clear communication, timely execution, accurate documentation, and consistent follow-through from project initiation through shipment and closeout. This is an in-house project administrative role, not a field-based project management position.Core RolesCommunication Conduit: Act as liaison between customers, internal teams, and external partners.Project Tracking: Maintain oversight of timelines, deliverables, and documentation.Accuracy of Data: Ensure project information is correct and current across systems.Responsiveness: Provide prompt, clear, and direct communication throughout the project lifecycle.Documentation: Maintain organized and complete project documentation.Essential Job FunctionsServe as the primary point of contact for assigned projects, maintaining professional, responsive, and direct communication with all stakeholders.Coordinate and track approval drawings, submittals, and design documentation between customers, distributors, and internal engineering/design teams.Manage and update project timelines, ensuring alignment between customer expectations and company production/scheduling.Collaborate with the Scheduling Department to confirm shipping dates and coordinate logistics.Work with Billing and Shipping to verify shipping addresses, delivery instructions, and invoicing accuracy prior to shipment.Maintain complete and accurate project records in ActiveCollab, including communication logs, RFIs, approvals, change documentation, and milestone updates.Track and follow up on open items, ensuring timely responses and documentation integrity.Review drawings and project documentation for accuracy and completeness before submission to customers.Understand company products and processes well enough to identify issues, clarify questions, and communicate technical concepts clearly to non-technical stakeholders.Proactively communicate project status and potential risks or changes to stakeholders.Required QualificationsExceptional organizational and administrative skills, with high attention to detail.Strong written and verbal communication skills, including professional email and phone etiquette.Self-starter with the ability to prioritize, follow through, and manage multiple projects simultaneously.Solid understanding of construction and manufacturing processes and document flow (submittals, approvals, change orders, etc.).Proficiency in MS Office (Outlook, Excel, Word) and project management tools.Ability to interpret construction drawings and technical documentation.Commitment to providing straightforward, timely, and solution-oriented communication.Preferred QualificationsAssociated or Bachelor's degree in Construction Management, Project Management, Business Administration, Office Administration, or a related field.1-3 years of project management or coordination experience in a manufacturing or construction-related environment.Experience working with distributors or channel partners in a project-based business.Familiarity with ERP systems and structured documentation workflows.Experience with MS Project construction management software.