Job Title

Salary: $4,648.26 - $5,932.49 MonthlyLocation : Everett, WAJob Type: Full-TimeJob Number: 2026-00081Department: Facilities ManagementDivision: Facilities Management Fleet ManagementOpening Date: 03/17/2026Closing Date: 3/31/2026 11:59 PM Pacific DescriptionAdministrative Technician - Facilities & Fleet DepartmentAre you an organized multitasker who enjoys variety in your workday and takes pride in keeping operations running smoothly? Join our team as an Administrative Technician, where you'll play a key role supporting the dynamic work of the Facilities and Fleet Department. In this position, no two days are the same-you'll coordinate projects, support multiple divisions, assist customers, and help ensure the department's administrative, operational, and technical processes run efficiently.As a vital member of our team, you'll collaborate with staff across the department to support Fleet and Facilities maintenance operations, conduct research, provide information, support projects, and help track important financial and operational data, all while providing exceptional customer service to County staff and the public.If you enjoy solving problems, managing details, and contributing to meaningful work that supports essential County services, we'd love to hear from you. Bring your organizational skills, customer-focused mindset, and positive energy to a role where your contributions truly make a difference!The selection process includes the following: Application review and evaluationSupplemental Questionnaire scoring.Interview.Second interview may be held at management's discretion.Reference checks and credential verificationJob offer made to selected candidate contingent upon a review of criminal background check.You will be notified of your status in the selection process via the email provided in your application.For questions or more information about this job opportunity and posting, email BASIC FUNCTION To perform a variety of administrative support work and complete special projects for the Facilities Management Department as assigned. Job DutiesSTATEMENT OF ESSENTIAL JOB DUTIES Performs special projects as assigned; conducts research and provides information; to interested parties as necessary. Serves as administrative support associate for all divisions of the Facilities Management Department; initiates and maintains centralized files for the department; orders and maintains office supplies; distributes and collects internal and external mail; coordinates assignment of locker rooms to County employees; archives department records. Provides backup services to the maintenance divisions by receiving and dispatching calls from customers and technicians; enters data into a computerized maintenance management system (CMMS) as required. Supports human resource activities for the department by assisting with departmental recruitment activities and processing payroll information. Performs technical accounting services including accounts payable, accounts receivable and cash receipting and generating related reports for the department. Coordinates conference room schedules and use for County departments and other agencies; receives facility use application for processing; assist customers by answering questions as needed. Provides quality customer service by assisting the general public on the phone or in person by answering questions, explaining services, policies and procedures on related County operations; backs up the customer service information desk as needed. Assists the Property Management division in various activities including but not limited to helping conduct the scanning process on county owned properties required to be included in the annual property inventory report; participates in the completion of the annual property inventory packet; prepares ECAFs/motions for surplusing county personal property for Council approval; research market value of surplus personal property; conducts and supports the annual physical inventory of operational facilities and detention maintenance assets. Provides assistance to the County's employee commute trip reduction program as needed including updating program database for changes and distributing ORCA cards to employees. Updates the department's COOP (Continuity of Operations Plan) and other emergency preparedness plans as directed. Coordinates the County toner recycling program. Updates and/or redesigns the department's internet and intranet websites as directed. Complies data and prepares reports for SNOSTAT (Snohomish County's accountability and transparency system), Energy Star and other projects as directed. Coordinates the addition, removal of vending machines on county property; handles related service requests. Performs all other related duties as required. STATEMENT OF OTHER JOB DUTIES May represent the department in various committees (safety, diversity, corrections recycling, etc.) and charitable campaigns. Minimum QualificationsThree (3) years of administrative support experience; OR, any equivalent combination of training and/or experience that provides the required knowledge and abilities. Experience using a large, computerized business application is preferable. Must pass job related tests.Additional InformationKNOWLEDGE AND ABILITIESKnowledge of:the use of computer technologyoffice practices and proceduresproper English, spelling, grammar, punctuation and word usagebasic accounting principles and processesgeneral facility maintenance practices and policieseffective time management and priority setting techniquescounty organization and hierarchyproper telephone and email customer service etiquetteeffective methods to deal with difficult customers and diffuse difficult situationsAbility to: operate personal computers, MS Office and other applied software packagesexercise initiative and judgment to complete administrative tasks as assignedestablish effective working relationships with other county employees, representatives of other agencies and with the general publicdevelop and maintain necessary records and prepare required reportscommunicate effectively, both orally and in writingmeet deadlines and cope with interruptionsoperate standard office machines and equipmentmanage and prioritize multiple tasks/activities effectivelyperform detail work accurately and in a timely mannerperform tasks objectively and effectively under pressurereason logically and act quickly in emergency situationsunderstand and execute complex oral and written instructionsanswer and respond to telephone calls in a clear and concise mannerinterpret customer requirements and direct or coordinate responsesSUPERVISION The employee receives limited supervision from an administrative superior. The supervisor establishes objectives, priorities and deadlines. The employee plans and carries out successive steps and resolves problems; in accordance with instructions, policies, and accepted practices. The work is reviewed through periodic meetings, status reports and by evaluation of results obtained.WORKING CONDITIONSThe work is performed in the usual office environment. Job offers are contingent on successful completion of employment verification and background checks. Snohomish County will not sponsor or take over sponsorship of an employment visa for this opportunity. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States. For any questions, reach out [email protected] County is an Equal Employment Opportunity (EEO) employer.Accommodations for individuals with disabilities are provided upon request. Snohomish County offers a comprehensive benefits package to employees that receive a regular appointment who work at least 20 hours a week. Visit to learn more about the following benefits.County Benefits Medical Insurance Vision Insurance Dental Insurance Retirement Basic Group Term Life Insurance/ Accidental Death and Dismemberment (AD&D) Insurance Long Term Disability (LTD) Commuting Benefits Employee Assistance Program (EAP) Partners for Health Employee Wellness Program Leave & Holidays Voluntary Benefits Deferred Compensation 457(b) Supplemental Group Term Life Insurance Additional Accidental Death and Dismemberment Insurance (AD&D) Flexible Spending Accounts (FSA) Supplemental Individual Insurance PoliciesHealthcare Premiums Regular full-time employees: If you work 35 or more hours per week, you will pay these for medical insurance. The County pays the for vision, dental, and basic life insurance. Regular part-time employees: If you work between 20 and 34 hours per week, you will pay for medical, dental, vision, and basic life insurance. The County's contribution toward the premium for an employee in a regular part-time appointment will be pro-rated in an amount equal to the F.T.E. percentage the employee is assigned.Note: Temporary employees, seasonal employees and paid interns may be eligible for medical insurance benefits. Review the County's to learn more.01 Following are a series of supplemental questions to assess your job-related experience and qualifications. Please note that as part of the screening process, your responses will be reviewed in conjunction with your general on-line application. The employment history and education detailed in your general on-line application must validate/support your responses to the supplemental questions. If your responses cannot be validated, you will not proceed to the next step of the review selection process, A resume must be submitted, but it will not substitute for the general on-line application or supplemental questions; responses such as "see resume" or "see application" will not be considered. Do you agree to answer each question truthfully and that your responses can be supported by your general on-line application/work history and by your references? Yes No 02 Describe your experience serving as administrative support to an office or department. Please detail your specific experience in the following five areas: a. Composition of email, periodic notifications/notices and other correspondence; b. Maintaining files, records and databases; c. Performing technical accounting such as accounts payable and accounts receivable; d. Data entry; e. General office support tasks such as ordering and maintaining supplies, collecting and distributing mail to multiple offices and locations, and front desk reception. 03 What are the most important administrative responsibilities you have taken on? Briefly describe what you liked best and least about these responsibilities? When and where did you obtain this experience? 04 In this position, "customers" can be defined as citizens of the county, employees of other county departments or agencies, and/or the staff and management team of the Fleet Services Division. Given that definition, tell us what excellent customer service means to you. Provide two specific examples of how you were able to demonstrate excellent customer service. 05 Describe your experience using computerized maintenance management systems, and software applications such as Word, Excel, Outlook or other. Name the software or system, your years of experience with each, and the nature of tasks performed. Required Question