Job Title

About Client: Company is a worldwide provider of legal services, serving law firms, corporations, financial institutions and government agencies helping them streamline the administration of business operations. Its scalable, flexible technology is designed to help you quickly and efficiently turn huge amounts of data into manageable, actionable tools you can use to meet a variety of objectives. Rate Range: $20-$22/hr Job Description: The Document Specialist II performs document control by reviewing or editing documents prior to them being sent to clients. These tasks are accomplished by; editing, formatting, creating, revising, converting documents via various applications, including transcription software. Responsibilities: Monitor, stock and both kitchens, as needed. Ordering, picking up and restocking the fridge with milk, as needed. Receive all incoming UPS, FedEx, DHL and US Government Client and distribute within the office. Service water filter, k-cup and Nespresso machines, as needed. Do service sweeps, twice daily, to ensure organization and everything is in place. Administer building passes for anyone leaving the office, via the freight area. Deliver checks to fund transfer, after received by the Receptionist. Assist with office/furniture moves, as needed. Provide back-up Reception coverage, during breaks and as needed. Deliver certified mail to the post office for the Tax Department - must receive a hand stamp and receive date for tax purposes. Print and bind job requests for presentations or meetings. Do daily checks of all copy equipment (paper and toner) to confirm optimal functionality. Assist with loading both dishwashers - 3 to 4 times per day. Monitor and stock kitchen pantries. Provide cleaning assistance (vacuum/sweep), as needed. Assist with organizing supply room. Responsibilities: Act as a coordinator when necessary to disseminate job requests to team members. Process requests using best practices and most efficient method. Create and/or revise work product using direct keyboard entry, scanner or electronic conversion methods of input; transcribes audio and digital dictation including deposition transcripts as required. Spell check, proofread and/or cross-check documents to ensure accuracy and completeness. Convert documents to and from the standard format per customer s request. Participate in ongoing intra-department training to develop and maintain necessary specialized and advanced skills required to support the document service s needs. Maintain high level of confidentiality of all records and files. Participate in departmental project teams; assists with various projects and initiatives as assigned. Provide excellent customer service by answering questions knowledgeably to customers and team members. Willingness to share ideas and thought processes. Adhere to team processes and new implementations and/or directives. Strive to increase skillset knowledge level by participating in company training courses, research, and onsite training sessions. Ability to correspond with customers professionally via telephone, and email. Flexibility to adapt to change. Ability to correspond with customers professionally via telephone, email, and remote access. Assist with skillset building of new team members. Provide desk side support when needed. Act as a point of contact for large projects. Oversee the creation of or create a Master Log for large projects to ensure organization. Assist Manager and team with strategically planning best method to complete requests. Maintain up-to-date knowledge of specialized applications and upgrades in order to achieve maximum efficiency and productivity with the Document Services applications. Assume additional responsibilities as assigned. Qualifications: Associate's Degree, Secretarial Degree or equivalent technical knowledge/experience. 3-5 years experience in a legal document production environment and/or legal secretarial experience. Familiarity with legal terminology and law firm environment required. Thorough knowledge of Document Management Systems (DMS), and Microsoft Office applications including, but not limited to: Excel, Outlook, Word and PowerPoint. Excellent skills in spelling, grammar, punctuation, sentence structure and proofreading. Ability to organize and prioritize multiple assignments. Ability to take initiative and use good judgment to accomplish results. Ability to excel under pressure within established timeframe and provide quality work product. Possess strong communication, interpersonal, teamwork and customer service skills. Interact effectively and professionally with all levels of management, staff and a variety of external entities including clients and prospective clients of ****. Prolonged sitting and computer use are required. Top 4 Required Skills: Prior office support services experience (copy, print, scan). Mailroom experience. Customer service experience. Cleaning, Restock, and Ordering Suppliers (office, kitchen, etc.) Non-benefitted (other than those mandated under state or federal law).Please note that this position does not include paid time off benefits. ApTask offers subsidized insurance coverage to our employees. About ApTask: ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-certified company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment. Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview. Candidate Data Collection Disclaimer: At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment. If you have any concerns or queries about your personal information, please feel free to contact our compliance team at Applicant Consent: By submitting your application, you agree to ApTask's () and , and provide your consent to receive SMS and voice call communications regarding employment opportunities that match your resume and qualifications. You understand that your personal information will be used solely for recruitment purposes and that you can withdraw your consent at any time by contacting us at 732-355-8000 or help@. Message frequency may vary. Msg & data rates may apply. About ApTask: ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-owned company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment. Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview. Candidate Data Collection Disclaimer: At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment. If you have any concerns or queries about your personal information, please feel free to contact our compliance team at . Applicant Consent: By submitting your application, you agree to ApTask's () and , and provide your consent to receive SMS and voice call communications regarding employment opportunities that match your resume and qualifications. You understand that your personal information will be used solely for recruitment purposes and that you can withdraw your consent at any time by contacting us at 732-355-8000 or help@. Message frequency may vary. Msg & data rates may apply.