Job Title

The Automotive Billing Clerk is responsible for accurately processing vehicle deals, preparing billing documents, and ensuring all sales transactions are completed in compliance with dealership policies and state regulations. This role works closely with sales, finance, and accounting to maintain accurate financial records and timely funding.Key ResponsibilitiesProcess and post vehicle deals for new and used car salesPrepare and submit customer billing, including sales contracts, DMV paperwork, and lender documentsVerify accuracy of sales figures, taxes, fees, and rebatesBill out deals and ensure proper posting to accounting systemCoordinate with Finance Managers and Sales Managers to resolve discrepanciesSubmit completed deals for funding and track funding statusProcess dealer trades, wholesales, and payoffs as neededMaintain organized deal jackets and digital recordsEnsure compliance with dealership policies and state DMV regulationsAssist with month-end closing tasks related to vehicle salesQualificationsHigh school diploma or equivalent (required)Previous automotive dealership experience preferredExperience with dealership accounting systems (Reynolds & Reynolds, Dealertrack, etc.) a plusStrong attention to detail and accuracyAbility to manage multiple deals and deadlinesBasic accounting and math skillsProficient in Microsoft Office (Excel, Word)Skills & AbilitiesExcellent organizational and time-management skillsStrong communication and teamwork abilitiesAbility to work in a fast-paced dealership environmentKnowledge of vehicle sales paperwork and DMV requirementsWork EnvironmentOffice environment within an automotive dealershipFull-time schedule; occasional overtime may be required during month-end