Job Title

Accounting Administrative Assistant The Accounting Administrative Assistant supports the Accounting department and the VP, Head of Property Accounting by managing administrative operations that help the team function efficiently and meet key deadlines. This role is responsible for calendar coordination, meeting scheduling, departmental communication, and general administrative support. The position requires a highly organized, detail-oriented professional with strong communication skills and the ability to manage multiple priorities in a fast-paced environment. Acting as a liaison across internal teams and external partners, the Administrative Assistant helps facilitate day-to-day operations and supports key accounting processes. Responsibilities Provide executive level support to the VP, Head of Property Accounting and administrative support for accounting staff Coordinate between departments to resolve day-to-day administrative and operational issues Manage the VP, Head of Property Accounting's calendar, including prioritizing meeting requests, scheduling with internal and external contacts Schedule recurring meetings for Accounts Receivable, Lease Admin, Property Accounting and Observatory Accounting Assist with projects and other duties as directed by the VP Prepare reports and distribute them as needed Act as contact for department, fielding questions from tenants, outside vendors and other departments Assist with taking calls from Investors with questions as backup for Manager, Investor Services Act as a contact person to assist with investors calls and emails for their K-1 forms and other tax related issues as needed during tax season Manage the Retail Rent report in SharePoint, updating the report and sending weekly update to property controllers Prepare mail merge letters for the Property Accountants as needed Work closely with external auditors whenever they are conducting an examination on tenants Gross Sales and provide all reports and support documents for the auditors as requested Prepare yearly Close Calendar for the accounting group and send all calendar invites to the team including other department staff Update the Property Master List with changes as they occur Enter new vendors and process vendors changes in Yardi in a timely manner Distribute monthly FQM reports to the Alliance Group Attend and create meeting agenda for the Property Accountants weekly meetings Send FedEx mail and packages as required Order office supplies for the accounting department as needed Record all security deposits in a timely manner for new tenants, move out accounting, replenishments and reductions for all properties Periodic receptionist coverage at the front desk as needed What Success Looks Like Demonstrate strong organization, consistency, and proactive communication while maintaining a high standard of work quality and attention to detail Manage key responsibilities effectively to meet deadlines, support leadership, and contribute to a positive and collaborative workplace culture. Drive efficiency by continuously seeking ways to improve processes and enhance the overall effectiveness of the accounting department Required Skills / Abilities Proficiency with Microsoft Office Suite and related software, including Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint Ability to maintain a well-organized and efficient work environment Excellent verbal and written communication skills Strong interpersonal and customer service abilities High level organizational skills and attention to detail Effective time management skills with a proven ability to meet deadlines Ability to perform effectively in a fast-paced and at occasionally high-pressure environment Ability to work well independently with minimal direction Education & Experience An Associates or Bachelor's degree is preferred, but not required 2-3 years of prior administrative experience is required Experience with Yardi is preferred Physical Requirements Prolonged periods of sitting at a desk and working on a computer Must be able to lift up to 15 pounds at times What You Can Expect At ESRT, like our tenants, our employees come from everywhere. We foster a collaborative work environment that captures top talent and cultivates the best ideas. As a Great Place to Work Certified employer, we are committed to maintaining our positive work culture where employees are engaged and can grow and develop. In addition, ESRT employees embody our Company Culture & Success Factors: Adaptable you are a self-starter who's able to quickly digest and execute new processes to work both collaboratively and independently Dynamic you are solutions-oriented, aim to improve processes and implement efficiency, and offer insightful feedback to improve ESRT Dependable you take a strong sense of ownership and accountability over your work Passionate you keep up with industry trends and are excited about the potential to propel the industry forward with a "roll-up-your-sleeves" attitude Curious you consistently look for new ways to work smarter, not just harder Ethical you treat others with respect, act with integrity in how you perform your work, and embrace our collaborative culture Positive you possess a service-oriented attitude with excellent follow through Benefits Competitive base salary and bonus Health/Dental/Vision insurance Company sponsored Life, AD&D, STD (with Salary Continuation), and LTD Insurance Voluntary Enhanced LTD Program Voluntary Hospital, Accident, and Cancer Programs 401(k) with 100% match up to 5% Paid parental leave Pre-tax transit accounts Employee Assistance Program for emotional, financial, and legal support Well-Being Generous paid time off Flex remote work time Flex Summer Fridays Employee engagement programs Volunteer time off Continuing education Complimentary Empire State Building Observatory access Complimentary gym membership and other wellness benefits Employee Discount Programs $65,000 - $75,000 a year Salary is based on several factors including but not limited to education, work experience, job location, size of property where applicable, and/or certifications. In addition to your base salary, ESRT provides discretionary annual bonuses. ESRT is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because they drive curiosity, innovation, and the success of our business. We do not discriminate based on race, religion, color, creed, national origin, sex, sexual orientation, gender identity or expression, reproductive choices, age, marital status, veteran status, disability status, pregnancy, parental status, caregiver status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Reasonable accommodations that do not create an undue hardship for the Company are available for applicants and employees with disabilities or sincerely held religious beliefs.