Job Title

Police Records SpecialistPrint (ApplyPolice Records SpecialistSalary$5,853.81 - $6,958.59 MonthlyLocationLacey, WAJob TypeFull TimeJob Number2026-00017DepartmentPoliceDivisionRecords & SupportOpening Date04/02/2026Closing Date4/17/2026 4:30 PM Pacific Description Benefits Questions BASIC PURPOSEReporting to the Police Records Supervisor, under general direction, the Police Records Specialist provides customer service to the public and administrative support services for Lacey Police Department law enforcement personnel. This position is responsible for a range of duties which include, but are not limited to, providing police services support; providing support to courts and outside legal counsel; performing data management duties; providing general administrative support to supervisory staff; processing public records requests; providing support for evidence processing; and providing customer support to the public.Please note: The Hiring Manager reserves the right to make changes to this posting at any time.This recruitment may be used to fill other positions of the same job classification. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next six (6) months.First round interviews will tentatively be held on April 20th - 24th.ESSENTIAL DUTIES AND RESPONSIBILITIESThese duties include but are not limited to the following: Receives and processes warrants and restraining orders from the courts. Prepares cover sheets for restraining and protection orders, enters and deletes warrants, restraining orders, and stolen property into local, statewide, and national computer systems. Prepares files for presentation to prosecutors. Performs criminal checks as assigned. Maintains Lacey inmate jail roster and coordinates in custody court appearances. Works extensively with the consortium's Records Management System including data entry, routing of reports, ensuring completion of reports, entering and checking stolen property, and other functions. Processes Public Record Act requests as directed by the City Clerk's Office or the Police Records Supervisor. Assists in fulfilling the PRA under the direction of management. Review of records may include electronic files, hard copy documents and review of digital video created as a result of body worn cameras. Provides customer assistance at the counter and over the phone with police services, which may include but is not limited to, house check requests, area patrol requests, lost/found property, handling of ammunition, "information only" complaints, complaints for insurance purposes, minor harassment calls, obscene phone calls, nuisance complaints, NSF check complaints, theft complaints, property damage complaints, fraud, forgery, and identity theft complaints. Processing fingerprints as requested. Processes applications for concealed weapons permits. Assists with Officer requests for administrative support when appropriate. Provides additional general administrative support services as needed such as transcribing statements from victims, witnesses and suspects, scheduling meetings and taking minutes, typing and/or mailing variety of letters and/or memorandum from administrative staff, filing, photocopying, faxing, organizing records/files and preparing destruction logs in accordance with retention schedules, conducts periodic auditing of records, and compiles and prepare statistical reports and/or written correspondence as needed. May respond to radio traffic or phone calls from Officers in emergency situations. May be asked to assist with Evidence Technician duties, operating in a back-up capacity to include availability for callout off-hours and on weekends if the primary Evidence Technician is not available. May be tasked with working directly with community, which includes, communicating crime prevention to businesses and HOA’s; monitoring, responding and posting to social media accounts; managing multi-family housing programs; and assist in planning Community Events. Sends monthly National Incident Based Reporting System (NIBRS) report. Other Duties Assigned Assists with processing training requests. Assists with travel arrangements. Assists with training documentation. Assists with equipment/supply inventory. Maintains trespass orders. Performs other work as assigned. QUALIFICATIONSREQUIRED QUALIFICATIONS:High school graduate or G.E.D. AND three (3) years of increasingly responsible direct administrative and/or customer service functions such as office management, communications, writing, computer applications, and customer service experience in a busy, public oriented office with a minimum of two years of similar functions relating to the work activities of this position. May have a combination of experience, education, and training that would substitute for the above requirements. SPECIAL REQUIREMENTS OR LICENSE(S): Must pass a thorough background investigation, which includes a polygraph and psychological examination. Must maintain a level of physical and mental fitness necessary to perform the essential functions of the position, with or without a reasonable accommodation Must be attentive to job safety considerations and follows all required safety policies, procedures and techniques. Must possess a valid Washington State driver’s license at time of hire OR must obtain within thirty (30) days from date of hire and must have a driving record acceptable to the City and the City’s insurance carrier; OR must be able to provide own transportation to and from job, meetings, and related job sites. Verification of identity and United States work authorization must be complete as required by the Immigration Reform and Control Act. Must obtain and maintain ACCESS level II certification. KNOWLEDGE, SKILLS, AND ABILITIESKnowledge of: General office procedures plus some familiarity with the general principles of public administration and a municipal organization. Law enforcement support services which include pertinent laws, municipal codes, local ordinances, policies, and department procedures. Modern office procedures, methods, and equipment including computers and computer applications such as: word processing, spreadsheets, and statistical databases. Customer service standards and interpersonal skills using tact, patience, and courtesy. Mathematic computations necessary to accurately perform assigned work. Effective oral and written communication principles and practices (e.g. plain talk guidelines, appropriate use of English language, style, spelling, grammar, and punctuation). General accounting and accounts payable. Skill In: Communication of complex and sensitive information. Diplomacy and presenting a positive image of the City, both verbally and in writing. Using sound judgment, being dependable, and meeting scheduled time lines. Interpreting, applying, and explaining rules, regulations, laws, policies, and procedures. Responding to inquiries or complaints from customers, staff, management, and members of the general public or referring them onto the appropriate individual or department. Utilizing personal computer software programs and other relevant software affecting assigned work and in compiling and preparing spreadsheets. Ability to: Perform basic research, organize, and present findings. Coordinate total efforts to accomplish a task or provide a service. Remain calm in stressful situations. Resolve conflict. Coordinate and carry on a number of activities simultaneously under stressful and busy conditions. Prioritize work to meet deadlines. Exercise independent administrative judgment. Work independently from general instructions and broad work expectations. Establish and maintain effective working relationships with coworkers, employees, department officials, elected officials, and the general public. Warmly greet the public and co-workers and clearly convey a sincere willingness to be of service and/or be open to resolving the situation at hand. Clearly explains self or answers when necessary. Takes the time to ensure message is easily understood. Closes all contacts courteously and appropriately. Recognize opportunities to build trust; is willing to explore alternatives and solutions; follows up on answers; researches more data if needed; willing to be helpful; willing to negotiate schedule to accommodate another's needs; and is willing to use both good verbal and non-verbal behavior to show an open, accepting attitude. Type accurately. Positively represent the City, projecting a professional image, and demonstrating department mission, vision and/or values. Dress and adhere to grooming standards of the department. Maintain regular, reliable, and punctual attendance. The City of Lacey understands the importance of benefits and offers a competitive and full benefits package for all regular full-time employees.Generally, represented employees may receive some, or all, of the benefits listed below, based on their union contracts. Those employees should consult their union agreements for specific information about their benefits, which can be found on the City web page here (.Medical Insurance Benefits: Medical - Choice of Regence BlueShield (PPO) or Kaiser Permanente (HMO) plans offered through the Association of Washington Cities (AWC) Trust. The employer pays 100% of employee's monthly premiums and 90% of qualified dependent/domestic partner's premiums. Vision - VSP with low co-pays Dental – Choice of Willamette or Delta Dental plans and orthodontia coverage. Employee Assistance Program (EAP) – Program that provides resources to employees, their immediate family (including dependent children) and anyone living in the employee’s household. The EAP can provide help with matters such as stress/anxiety, parenting, grief, workplace issues, legal services, financial services, and more. Life Insurance & Long Term Disability & Accidental Death and Dismemberment Employer paid life insurance plan Employer paid long term disability plan Employer paid accidental death and dismemberment plan Leave Benefits: Vacation (which increases with years of service) 96 Hours Vacation on Accrual Basis for Non-Represented Non-Supervisory Employees, LPOG Represented Employees 128 Hours Vacation on Accrual Basis After Second Year of Employment for LPMA Represented Employees & LPSMA Represented Employees 135 Hours Vacation on Accrual Basis for Non-Represented Supervisor or Management Employees 11 Paid Holidays Floating Holidays 2 Floating Holidays for Non-Represented Employees & LPSMA Represented Employees 1 Floating Holiday for LPOG & LPMA Represented Employees 8 Hours Sick Leave on Accrual Basis Per Month Jury Duty/Military Leave Bereavement Leave All benefits and accruals outlined in collective bargaining agreements can be found here: Policies, Union Contracts, Pay & Benefits - City of Lacey (Investment and Retirement Programs: State retirement pension plan – Includes employer paid contributions to the State of Washington State Department of Retirement Systems (DRS) 457 Deferred Compensation (voluntary)- two options MissionSquare and DRS Social Security benefit (for Public Employee Retirement Systems (PERS) covered staff) – Our Employee Benefits include employer paid contributions to Social Security and Employees pay the employee portion of Social Security tax. HRA/VEBA plan- A designated monthly amount (a City and/or employee contribution) is paid into a Health Reimbursement Arrangement (HRA) VEBA account. An HRA is a type of health plan savings account for your family’s medical care expenses and premiums, which can be accessed during employment with the City or saved and used at separation or retirement. 1% Benefit - Employer provides a 1% contribution of your monthly salary pre-tax towards two options; 1) applied to insurance premium amount owed for dependent coverage or invested into a 457 deferred compensation account; OR a cash disbursement amount applied to your check monthly but the amount is taxed. Voluntary Benefits: Optional plans for additional life insurance, disability, and accident coverage Flexible Spending Account (FSA) Plan - employees can contribute pre-tax contributions toward IRS allowed, qualifying medical and/or daycare expenses. Wellness Program: The City has a robust employee Wellness program that offers a variety of resources and activities for employee well-being. Flexible Working Arrangements: In recognition of Commute Trip reduction efforts, the City of Lacey provides flexible and alternative work schedules for many of our workforce positions. City Hall is within minutes driving from I-5 Exit 108, and within walking/biking distance from Park and Ride Transit Martin Way Location and the Chehalis Western Trail. Tuition Reimbursement: The City promotes a learning environment and encourages opportunities for employees to continue to grow in their positions and careers. The City offers tuition reimbursement (as outline in City Personnel Policies) for eligible employees. Public Service Loan Forgiveness Program (PSLF): Employees are also eligible to apply to The Public Service Loan Forgiveness Program. This program is a United States government program that was created under the College Cost Reduction and Access Act of 2007 to provide indebted professionals a way out of their federal student loan debt burden by working full-time in public service. Note: Regular part-time employees may be eligible for pro-rated benefits (medical/dental/vision) depending on the hours of work assigned to the position. Their spouses and dependents are not eligible for health insurance coverage.