Job Title

Salary: See Position DescriptionLocation : Honolulu, HIJob Type: Full-Time TemporaryJob Number: 2026-00655Department: University of Hawai'i at Manoa - College of Social Sciences - Urban and Regional PlanningOpening Date: 03/24/2026Closing Date: 4/9/2026 11:59 PM HawaiiPosition Number:: 0096723TDescription Title: Operations CoordinatorPosition Number: 0096723THiring Unit: C OF SOC SCI, URB & REG PLAN DEPT, URB & REG PLAN DEPTLocation: UH at ManoaDate Posted: 03/24/2026Closing Date: 04/09/2026Band: BSalary: Full Time/Part Time: Full-timeTemporary/Permanent: TemporaryDuties and Responsibilities:*Serves as Operations Manager for the University of Hawaii (UH) at Manoa National Disaster Preparedness Training Center (NDPTC) of the Social Science Research Institute.*Serves as primary liaison for NDPTC daily operations and communications.*Manages core personnel operations, including supporting recruitment activities, coordinating onboarding processes, reviewing and approving timesheets, and ensuring adherence to guidelines and organizational policies.*Provides comprehensive administrative, fiscal, and operational support for NDPTC, including but not limited to, budgeting, financial reporting, procurement, travel, and inventory.*Resolves operational and administrative matters in accordance with current policies, procedures and directives.*Recommends appropriate priorities, communicates and coordinates priorities across relevant parties, tracks and follow ups on pending items, and moves priorities forward.*Ensures a professional, effective, and efficient work environment by developing and maintaining effective administrative workflows and Standard Operating Procedures for communication, scheduling, filing, and electronic document tracking.*Coordinates meetings sponsored by NDPTC by scheduling, planning, and overseeing logistical arrangements and supports the Center with larger special events.*Provides technical and administrative advice, interpretations, and/or makes effective recommendations regarding applicable policies, procedures and other administrative requirements to the project staff and Principal Investigator (PI).*Works with both UH and Research Corporation of the University of Hawaii (RCUH) fiscal and human resources staff to meet program needs/requirements.*Keeps abreast of changes in applicable administrative and fiscal policies and procedures.*Ensures compliance with applicable laws, regulations, policies, procedures and other guidelines.*Trains staff and student workers in overall NDPTC operations, workflow, processing of financial documents, and other tasks as needed.Other duties as assigned.*Denotes essential functionsMinimum Qualifications:Possession of a baccalaureate degree in Arts and Sciences, Business Administration, or related field and 3 year(s) of progressively responsible professional experience with responsibilities for program management, program administration, and/or organizational management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.Considerable working knowledge of principles, practices and techniques in the area of project management, fiscal operations, personnel procedures as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with project management, fiscal operations, personnel procedures.Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.Demonstrated ability to operate a personal computer, apply word processing software and spreadsheet software.For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.Demonstrated strong communication, problem-solving, and leadership skills.Demonstrated ability to foster a team-oriented environment with a group of individuals with varied backgrounds.Demonstrated customer service skills.Ability to follow oral and written instructions.Desirable Qualifications:Knowledge of UH, RCUH, and UH Foundation applicable laws, administrative rules, policies, procedures, and practices.Experience in planning and organizing national and local conferences and events.Demonstrated excellent interpersonal skills and organizational skills.Experience designing collateral or outreach materials utilizing software such as Canva.Experience managing facilities or operational infrastructure, including safety compliance, space planning, etc.To Apply:Click on the "Apply" button on the top right corner of the screen to complete an application and attach the following required documents:Cover letter indicating how you satisfy the minimum and desirable qualifications,Resume,Names and contact information (telephone number and email addresses) for at least three professional references, andofficial transcripts (copies accepted, however official transcripts will be required upon hire).Incomplete applications will not be considered.Note: If you have not applied for a position before using NeoGov, you will need to create an account.Inquiries:Tobi Kaneshiro; EEO, Clery Act, ADAThe University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: