Job Title

Job Goal: The School Bus Transportation Secretary provides administrative and clerical support to the transportation department, focusing on managing communication, scheduling, and record-keeping for school bus routes and drivers. This position requires strong organizational skills, attention to detail, and the ability to handle a fast-paced environment.QUALIFICATIONS: Working knowledge of secretarial procedures and of modern office practices, procedures, and equipment. High level of verbal/communication skills. Excellent administrative, organizational, and keyboarding skills are also required. High level of expertise in word processing/spreadsheet programs is essential. Must hold a minimum of a high school diploma or its equivalent. Must pass a criminal background investigation and drug screen. Valid Driver's License & Evidence of Insurability; and CDL (preferred passenger, school bus, and air brake endorsements or equivalent). Essential Duties and Responsibilities:Communication and Coordination: • Act as the main point of contact for parents, drivers, school staff, and other stakeholders. • Address inquiries regarding bus schedules, routes, delays, and other transportation issues. • Relay important information from the transportation department to drivers and parents.Scheduling and Dispatch Support: • Assist in creating and maintaining daily bus schedules and routes. • Coordinate substitute drivers and arrange coverage when necessary. • Monitor daily route operations, addressing delays or last-minute changes.Data Entry and Record Keeping: • Maintain accurate records of driver certifications, route changes, vehicle maintenance schedules, and incident reports. • Update and manage databases related to bus routes, driver assignments, and student transportation needs. • Track and document driver hours and absences for payroll and reporting.Administrative Support: • Prepare and distribute department memos, notices, and other communication materials. • Process requisitions, invoices, and other financial paperwork related to transportation services. • Assist in managing department files, including confidential driver and student records. Customer Service: Provide a courteous and helpful attitude when interacting with parents, students, and school personnel Resolve transportation-related complaints or issues promptly, or escalate them as needed. Compliance and Safety: • Ensure all transportation operations comply with local, state, and federal regulations. • Assist in maintaining records and documentation related to safety and compliance inspections.Terms of Employment: 12 monthsEvaluation: Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Professional Personnel (Bulletin 130).