Job Title

This full-time hourly position oversees accreditation activities, recruitment, scheduling, financial tracking, and administrative operations while serving as a primary resource for residents/fellows and faculty. This role requires strong organizational and communication skills, along with comprehensive knowledge of ACGME requirements, policies, and procedures. * Hours: M-F Day hours * Pay: Hourly * Location: 7500 Mercy Rd. Key Responsibilities * Accreditation & Compliance: Manage ACGME accreditation activities, including site visits, self-studies, Annual Program Evaluation, Annual Program Review, and Milestone reporting. Support Program Evaluation and Clinical Competency Committees; maintain documentation, minutes, and action items. * Recruitment & Onboarding: Coordinate all recruitment activities through ERAS, NRMP, and SOAP. Organize interview days, applicant communications, rank meetings, and onboarding of residents/fellows * Scheduling & Data Management: Maintain resident/fellow schedules and call assignments in the residency management system. Monitor work-hour compliance and manage all trainee leave (vacation, sick, parental, FMLA, conference). * Program Operations & Communication: Serve as liaison between the Program Director, residents/fellows, GME Office, and internal/external stakeholders. Manage program communications, website updates, meeting coordination, and visiting trainee arrangements. * Curriculum & Educational Support: Support curriculum development with the Program Education Committee. Create and track evaluations, conference attendance, and educational activities. * Finance & Budget Oversight: Track program budgets, expenditures, and resident/fellow professional development funds. Coordinate travel arrangements and reimbursement reporting. * Policies, HR & Trainee Support: Interpret and distribute policies and procedures. Track licensure, credentialing, visas, mandatory training, and leaves of absence. Provide guidance and administrative support to residents/fellows. * Wellness & Events: Coordinate educational, wellness, and social events for residents/fellows. Support in-training examinations as applicable. Qualifications: * Associate degree or equivalent experience. * Experience of office administrative experience, preferably in a healthcare and/or education setting. Experience in general medical education is helpful. * Demonstrated strong communication and organizational skills. * Ability to manage multitasking and high-level complex scheduling, action lists and timelines with high-level accuracy. * Must be skilled in Microsoft Office. Licenses/Certifications: TAGME certification preferred or the ability to obtain within the first 3 years of employment.