Job Title

The Operations Coordinator is responsible for the inspection, documentation, coordination, and administrative control of R Leasing's trailer fleet to ensure equipment readiness for lease, accurate recordkeeping, and efficient repair and maintenance workflow. Essential Duties and Responsibilities Trailer Inspection & Condition Documentation Perform outbound and inbound trailer inspections for all lease transactions. Identify, document, and photograph trailer damage and needed repairs. Determine repair priorities based on fleet readiness and lease demand. Prepare and maintain digital inspection files for each trailer. Repair Coordination & Fleet Readiness Assign repair work to mechanics and outside vendors. Monitor progress of repairs to ensure work is completed within appropriate timeframes. Follow up with mechanics and vendors to prevent delays. Maintain digital records of all completed repair work and invoices. Maintain parts inventory and order parts as needed. Fleet Records, Compliance & Documentation Maintain accurate digital files for: Inspections Repair records Registrations Insurance documents Lease activity logs Ensure current Certificates of Insurance are on file for all lease customers and applicable trailers. Maintain accurate and current activity logs for leased trailers. Inventory & Tracking Systems Conduct weekly inventories of: Trailers Tires Trailer tracking hardware Utilize the trailer tracking provider's software to assign and remove tracking hardware as trailers move in and out of service. Coordinate trailer transfers between locations using third-party vendors. Customer Charges, Toll Violations & Communication Prepare customer charge documentation for: Tire wear Brake wear Damages identified upon return Communicate with customers regarding charges and address questions or disputes. Pay weekly toll violations and notify customers of associated charges. Administrative & Customer Support Answer incoming calls and assist customers or direct calls to appropriate departments. Assist internal departments with operational documentation and recordkeeping needs. Perform other duties as assigned by management. Qualifications Experience in fleet operations, equipment management, logistics, or similar operational role preferred. Strong organizational skills and attention to detail. Ability to manage multiple tasks and priorities in a fast-paced environment. Comfortable working with digital files, tracking systems, and software applications. Strong communication skills for interaction with customers, vendors, and internal staff. Proficiency in Microsoft Office and general computer use. Ability to work independently and follow through on assigned responsibilities. Job Benefits: 401(k) Dental Insurance Health Insurance Life Insurance Paid Time Off Tuition Reimbursement Vision insurance Benefit Conditions: Only full-time employees are eligible. "Our number one priority is SAFETY."