Job Title

Job Description Job Description OverviewAccounting Manager & Executive Assistant (QuickBooks Online / E-Commerce)Company OverviewRule Supplements and Rule Sheep are fast-growing, founder-led companies operating in e-commerce, wholesale, agriculture, advanced reproductive technologies, and livestock sectors scaling toward $10M+ revenue. Our brands are built on performance, presentation, discipline, and long-term thinking — chess, not checkers.We're looking for a highly organized, trustworthy, detail-driven professional to take full ownership of our QuickBooks Online accounting systems while also serving as an Executive Assistant to the owner for full office management.Position SummaryThis role combines hands-on accounting leadership with executive support. You will manage daily accounting operations across multiple entities and platforms, ensure clean books, accurate reporting, and smooth integrations — while also supporting the owner with scheduling, coordination, and administrative tasks, vendor supply ordering, purchase orders and tracking logistics.Core Accounting ResponsibilitiesQuickBooks Online OwnershipOwn and maintain QuickBooks Online for:Rule SupplementsRule SheepChart of accounts setup and maintenanceMonthly close, reconciliations, and financial accuracy Integrations & PlatformsManage and reconcile integrations from:ShopifyStripeMyWorksCredit cards & bank feedsTroubleshoot sync issues and ensure accurate data flow Financial OperationsAccounts payable & receivableOrdering and management of InventoryInvoicing (wholesale & intercompany)Expense categorization and cost trackingPayroll coordination thru Quickbooks Online (with CPA/payroll provider)Sales tax tracking and supportPrepare clean monthly financials for CPA:P&LBalance SheetCash Flow Reporting & InsightsWeekly cash-flow awarenessGross margin tracking (products, channels, reps if applicable)Support budgeting and forecasting as we scale Executive Assistant ResponsibilitiesManage owner's calendar, meetings, and prioritiesCoordinate calls, vendor orders, contractors, and advisorsOrganize documents, contracts, and digital filesHandle follow-ups and task executionAct as a gatekeeper and force multiplier for the owner's time Ideal Candidate ProfileYou're likely a great fit if you:Have 3+ years of QuickBooks Online experienceHave worked with e-commerce or multi-entity businessesUnderstand Shopify + Stripe accounting flowsAre proactive, not reactiveCan be trusted with sensitive financial and personal informationLove clean systems, checklists, and accuracyCommunicate clearly and professionallyEnjoy working directly with a founder Required SkillsQuickbooks Online (advanced)E-commerce accounting experienceReconciliations & monthly closeStrong Excel/Microsoft Package/Hubspot SkillExcellent organization and time managementConfidentiality and discretion Preferred (Nice to Have)MyWorks integration experienceInventory accounting familiarityAgriculture or manufacturing accounting exposureExperience supporting an executive/founderCPA firm or controller background Position DetailsType: Full-time (open to part-time transitioning to full-time)Location: Remote or hybrid (flexible for the right person)Compensation: Competitive, based on experienceGrowth Opportunity: This role can grow into an Executive Position with Bonus Pay based on performance.