Job Title

Division:Columbus MainProject Location(s):Columbus, OH 43202 USAMinimum Years Experience:Travel Involved:Job Type:RegularJob Classification:ExperiencedEducation:Job Family:Administrative SupportCompensation:Salaried ExemptPosition Description:Conduct daily administrative tasks and provide administrative support to a construction site project-based team.Essential Duties & Key Responsibilities:Provide professional customer service and positive interactions while providing administrative services to construction site project-based team.Process day-to-day administrative items; mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, process invoices, and order business cards.Daily management of project calendar, meeting schedule, and project contacts.Process expense reports for Project Executive and/or Manager.Set up process and administer project-specific tools and materials, such as project calendar program, conference rooms, and parking/access cards.Prepare written correspondence for project staff (e.g., memos, emails, presentations, and other project-specific documents).Create and maintain project organizational and seating charts.Coordinate travel reservations, business accommodations, itineraries, and anize project-related meetings (e.g., agenda, schedule, and logistics), assist with meetings, and record, transcribe, and distribute meeting minutes.Assist with general office inquiries from staff, clients, customers, and others; provide proactive escalation as appropriate.Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) collaboration with Project Manager, establish and maintain protocols for project site visitors.Promote right environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors.Provide support ad hoc requests related to various onsite technical issues affecting work productivity (e.g., Internet access, copier issues) or coordinate with Information Systems (IS) team as needed.Conduct project specific orientation and transitions for project staff.Maintain organized project filing system and coordinate document retrieval schedules.Order supplies to support project office needs.Contribute new ideas for continuous improvement and effectiveness of Administrative Services (AS) team within project and share recommendations with overall job family.Assist with special projects and coordinate events.Other activities, duties, and responsibilities assigned.Qualifications:High School Diploma or GED and minimum of 1 year of relevant administrative assistant experience in construction, or other related industry, requiredCollege degree and/or relevant administrative skills certification, a plusHigh degree of detail, accuracy, and organizational skillsMaintain confidential informationWork with some direction and oversight, and as part of teamApproachable, proactive, positive, and professional attitudeProfessional verbal communication and written business communication skillsAble to conduct research and proofreadExhibit active listening skills and follow through on commitmentsGood judgment to solve problems, escalate issues, and request prioritization of responsibilitiesProficient computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipmentCommissioned Notary Public, a plusPhysical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.