Job Title

The Shemer Art Center is a vibrant, non-profit art center located in one of the first homes built in Arcadia. Its scenic setting and historic charm provide a unique setting in which visitors can explore and enjoy visual arts programming through classes, workshops, lectures, exhibitions and events. For children, a variety of art activities are offered year-round, including After-School Art Classes, Summer Camps and Family Fun Nights. Venue rentals are also available for weddings, board retreats, private parties, and custom classes. An on-site gift shop and outdoor sculpture garden offer one-of-a-kind works of art for sale, which foster the Shemer Art Centeru2019s mission to support and showcase Arizona artists. u00a0 POSITION SUMMARY:u00a0 u00a0We are seeking an experienced, proactive, and highly organized Administrative Assistant who thrives in a fast-paced, creative, and mission-driven environment. This individual will provide high-level administrative, management and strategic support to the Executive Director and operations, including programming, exhibitions and events, plus visitor and donor relations. This is an ideal opportunity for a professional who has management-level experience as an Executive Assistant, is passionate about the arts, and is looking for a meaningful role with artist and community interaction. KEY RESPONSIBILITIES: + Support theu00a0Directoru2019s daily administrative, scheduling and operational communications, with executive-level awareness and initiative, distinct from general staff roles. + Open and close facility as needed, depending on activities of vibrant center + Oversee operational and hospitality supply inventory needs + Oversee and manage operational equipment, technology, software, mail and shipping needs + Serve as a liaison for the Executive Director with visitors, donors, city officials, and the Board of Directors. maintaining a high level of discretion and professionalism. + Organize, schedule, and oversee screening, training and managing of administration volunteers. + Support the planning, logistics, and execution of signature events, which include: + Furry Friends Fine Arts Festival + Art in the Garden and Sparkling Tea + Public Art Forum + Shemer Arizona Legacy Golf Tournament + Shemer Arizona Arts Festival; and + Shemer Honors. + Provide administrative support for the Shemer Art Centeru2019s Expansion & Legacy Campaign. SKILLS/QUALIFICATIONS: + Minimum 3u20135 years of experience in an Executive Assistant or senior administrative role. + Excellent communication and interpersonal skills, capable of representing leadership in meetings, decisions, and daily operations. + Experienced in navigating ambiguity and prioritizing tasks in a dynamic environment, with ability to manage multiple and shifting priorities. + Proven ability to work independently with minimal supervision while staying aligned with organizational and Executive Director goals. + Demonstrated sound judgment and confidence in making decisions, with a strong sense of ownership. + Innovative thinker with ability to conceptualize and proactively identify opportunities to plan and implement effective solutions for improvement. + Strong follow-through and accountability to creatively see tasks and decisions through to completion. + Ability to be resourceful, proactive and comprehensive in dealing with arising issues. + Knowledge of MAC computers (Apple), plus proficiency with Microsoft Office Suite (Outlook, Word, Excel) and Google Workspace. + Proficiency in the use and technical support of computers and software. PREFERRED SKILLS: (Highly Desirable, But Not Required) + Advanced computer skills (QuickBooks experience a plus) + Experience with NEON CRM or similar donor databases + Retail sales + Human resources Powered by JazzHR