Job Title

Job Overview: The Accounting Clerk plays a key role in supporting the Accounting Department by performing a variety of tasks related to accounts receivable, accounts payable, and other general accounting duties to help ensure smooth and efficient departmental operations. Duties and Responsibilities: 1. (A) Accounts Receivable: a. Maintain accurate accounts receivable records and resolve discrepancies. b. Respond to inquiries regarding customer statements and update customer accounts. c. Accurately record customer payments paying special attention to dollar amount, customer account number, and credit memo status. d. Prepare bank deposits accurately and in a timely manner. e. Assist in month-end and year-end closing procedures. (B) Accounts Payable: f. Upload and process vendor bills accurately, paying special attention to dollar amounts, due dates, applicable discounts, and billed items. g. Ensure timely payments to vendors and communicate with vendors to resolve discrepancies. h. Prepare the Payables Report and report expected outgoing daily totals to the Accounting Manager. i. Verify and reconcile purchase orders, packing slips, and vendor bills. j. Maintain accurate accounts payable records and resolve discrepancies. k. Assist in month-end and year-end closing procedures. 2. Accounting Administration: Assist with sales tax exemptions, customer credit applications, and preliminary lien information. a. Assist with credit applications processing and verify account information and references as needed. b. Collect and organize tax-exempt certificates. c. Assist with sales tax projects as needed. d. Request and record preliminary lien information. 3. Organization and Efficiency: Maintain a clean and organized work environment in order to optimize efficiency. a. Maintain organized email filing and efficiently manage email inbox and folders. b. Ensure workspace cleanliness and organization. c. Track and maintain stock levels for necessary accounting supplies (i.e. proper envelopes, stationary supplies, stamps, organizational supplies, etc.) d. Maintain an organized and accurate filing system for all physical documents. 4. Punctuality and Time Management: Ensure all clock-in and clock-outs occur at scheduled intervals. a. Adhere to timely and scheduled breaks and lunches. b. Maintain an excellent punctuality and attendance record. c. Efficiently manage work time and eliminate distractions (i.e. phone usage, internet browsing, distracting headphone usage, excessive small talk etc.) 5. Compliance and Record Keeping: a. Ensure compliance with accounting policies, procedures, and regulatory requirements. b. Maintain organized and up-to-date financial records and documentation. c. Assist in implementing internal controls and improving accounting processes. 6. Communication: a. Maintain proper email etiquette and professionalism in all email communications to vendors, customers, and co-workers. b. Provide administrative support to the finance department as needed. 7. Time Clock and Meal/Rest Break Procedures: a. Employees must clock in/out at the start and end of each shift and for all meal periods in accordance with the Meal and Rest Break Policy. b. A 1-hour unpaid meal period must begin before the end of the 5th hour of work; rest breaks are paid and do not require clocking. c. All missed or delayed meal/rest breaks must be reported to a supervisor the same Day. 8. Miscellaneous Duties: a. Assist with other projects assigned by the Accounting Manager. b. Collaborate with team members to achieve departmental goals. #2180OS