Job Title

ESSENTIAL DUTIESThe Temporary Document Scanning Clerk will support the Seattle Art Museums record digitization initiative by organizing, scanning, and digitally archiving a variety of paper files. This position plays a key role in maintaining confidentiality, ensuring document accuracy, and creating clear, consistent digital filing systems.Responsibilities include, but are not limited to:Document Preparation & ScanningPrepare physical files for digitization, including sorting, organizing, and removing staples or bindings.Operate scanning equipment and software to create high-quality digital copies of documents.Manage scanning of both standard and non-standard materials such as brochures, invitations, and specialty papers.Review scanned files for completeness and clarity, re-scanning as necessary.Digital File Management & DisposalEstablish and maintain logical file naming conventions and folder structures to ensure efficient retrieval.Verify the accuracy of file metadata and ensure proper upload and storage within designated systems.Maintain consistent digital organization across all scanned documents and folders.Sort and appropriately dispose of physical documents after scanning, including recycling non-confidential materials and placing confidential items in shredder boxes for secure destruction.Confidentiality & Record HandlingHandle confidential and sensitive materials with discretion, adhering to SAMs data and records retention policies.Maintain the integrity and security of all documents throughout the scanning and filing process.Coordinate with the project lead or department staff regarding special handling instructions.General SupportAssist with maintaining and organizing physical file cabinets as needed.Provide status updates and communicate issues or discrepancies to the supervisor.Perform other duties as assigned.WE ARE LOOKING FORRequired QualificationsHigh school diploma or equivalent.Demonstrated attention to detail and accuracy in data entry or recordkeeping tasks.Basic computer literacy, including comfort with file organization and digital storage.Ability to handle confidential information responsibly.Strong organizational and time management skills.Ability to work independently and meet project deadlines.Ability to lift and move boxes or files up to 25 lbs.Preferred QualificationsPrevious experience with document scanning or digital archiving.Familiarity with office filing systems, scanners, or imaging software.Experience working in an office, administrative, or museum environment.FLSA Status: FT, Non-ExemptCompensation: $20.77 per hourWorkplace Type: OnsiteDuration: Temporary, Full-Time (up to 6 weeks)ABOUT SAMSeattle Art Museums vision is to be the museum for all of Seattle—a bold, dynamic hub of creativity, belonging, and cultural leadership, shaping the future of art and community. To create a welcoming community where people find inspiration and discover our common humanity through exceptional art and dynamic, engaging programs. Art is always at the start and heart of what we do. Collecting, conserving, and displaying extraordinary works of art is the governing motivation of our museum. So too is fostering a vigorous exchange of ideas while cultivating connection with the broad array of communities we serve. As the leading visual arts institution in the Pacific Northwest, SAM shares its global connections, powerful exhibitions, and dynamic programs to engage, educate, and inspire. SAM is a vibrant, three-site organization that is supported by 365 employees, 10 executive leaders, and more than 200 volunteers.BENEFITSTemporary SAM Staff have access to an onsite fitness facility and SAMs museum library, can access a no-cost Employee Assistance Program resource, enjoy a 20% discount at the SAM Museum Shop and a 15% discount at SAMs MARKET cafe, receive 2 SAM guest passes per quarter worked, and accrue paid sick leave at a rate of .0385 per hour worked.WORK SCHEDULETypically scheduled during business hours, Monday-Friday, for up to six weeks. Occasional flexibility may be required based on project needs.WORK CONDITIONSPrimarily indoor, climate-controlled office environment.Position requires repetitive motion, handling paper materials, and extended periods of sitting or standing.Clear and effective communication in English is required.ACCOMMODATIONIf you need assistance applying for a role due to a disability or additional need, please let us know at Seattle Art Museum will consider reasonable accommodations for all employees with disabilities to perform the essential functions/duties of this position. If you need an accommodation during the application or interview process, please contact . ------------------------------------------------nn nnCelebrating difference. At Seattle Art Museum, our members, visitors, and local community come from all walks of life, and so do our employees, volunteers, and interns. The plurality of our identities and experiences strengthens our mission: connecting art to life. Our mission and vision call us to be responsive to a multitude of cultural contexts and lived experiences, and as such, our Strategic Plan directly addresses the role art plays in empowering and elevating social justice movements, and promoting structural change to further equity in our society. SAM is particularly dedicated to racial equity in the workplace, because we know that people of color are the most impacted when it comes to both historical and present inequities. We know that equity is not a single fixed destination, its ongoing reckoning. As SAM continually strives to be a more inclusive and equitable workplace, we are particularly interested in engaging with those who have been historically underrepresented in the museum field. We are dedicated to building a diverse workplace, and a sense of belonging for each and every employee, because we know our organization is at its best when we celebrate difference.nn nn nnSAM is an equal opportunity employer. We are an equal opportunity employer, and consider qualified applicants for employment without regard to race, color, creed, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, sensory, physical, or mental disability, genetic information, military or veteran status, gender identity or expression, sexual orientation, citizenship or immigration status, or other applicable legally protected characteristic. If you need assistance applying for a role due to a disability or additional need, please let us know at . The Seattle Art Museum will consider reasonable accommodations for all employees with disabilities to perform the essential functions/duties of the role. If you need an accommodation during the application or interview process, please contact . For candidates, we ask that, if possible, you wait until you're invited to a screen, online technical assessment or interview before requesting an accommodation.nn nnWe encourage you to apply. We are dedicated to building a diverse workplace, and a sense of belonging for each and every employee, because we know our organization is at its best when we include, celebrate and embrace difference. We encourage you to submit an application, even if your experience doesnt feel like a 100% match with the position. We know applying for a job can be intimidating, and research tells us that womxn and folks of color are less likely to apply if they don't see themselves meeting or exceeding every single qualification listed. We encourage you to apply, even if you feel unsure about whether you meet every requirement in this job post. You could very well be a great fit for this role or others.nn nnRequirements for employment. In order to be employed by the Seattle Art Museum, you must reside in the state of Washington. Employment at SAM is contingent upon successful clearing and maintenance of clearance in both a federal and state criminal background check. nn nnWant to learn more? If you haven't already, check out our