Job Title

Job DescriptionPURPOSEThe Purchasing Coordinator - Mixed Use is accountable to the General Manager - Mixed Use for ensuring the timely and accurate processing of payables and procurement documentation across residential, retail, and HOA operations. This role safeguards that purchases and services are correctly allocated by entity and ownership group, that procurement policies are consistently applied, and that liabilities are managed in a timely and compliant manner to reduce risks and support Morguard’s reputation as a responsible business partner.QualificationsDUTIES AND RESPONSIBILITIESInvoice and Payables ProcessingPrepares, verifies, and routes purchases (, invoices, purchase orders, service contracts) to the centralized accounts payable function, ensuring proper entity allocation, ownership responsibility, and timely authorization to avoid late fees and maintain positive vendor relationships.Entity Allocation and Compliance Oversight Reviews invoices and service documentation to confirm alignment with ownership structures (Residential, Retail, and Master Association) and procurement policies. Resolves allocation discrepancies by working with operations, accounting, and ownership representative to adjust.Exception Management and Policy Enforcement Identifies and clears exceptions by validating that purchasing and procurement policies are followed, including confirming required approvals, competitive bids, and documentation standards before payment is released.Accruals and Reporting Supports preparation of monthly accruals (utilities, contracts, and purchase orders for all entities), ensuring liabilities are accurately captured and reported. Coordinates with General Manager and operations team(s) to meet monthly, quarterly, and year-end reporting deadlines.Reviews Financial Performance of all entities in an ongoing manner to address any missed allocations or potential concerns between the entities to ensure accurate reporting.Vendor and Departmental Collaboration Develops and maintains effective relationships with internal stakeholders (Residential, Retail, HOA operations, and accounting) and external vendors to support timely payment, proper allocations, and adherence to service standards.Audits and Reconciliations Assists in periodic reviews of property taxes, utilities, and other significant payables to ensure accurate allocations and on-time payments, minimizing financial risk and compliance issues.Project and Capital Requests Monitors project approval requests and expenditure documentation to ensure correct setup and alignment between ownership group and allocations, and compliance with internal controls for capital and operating expenditures.Other Performs other job-related duties and/or special projects as assigned.MINIMUM REQUIREMENTSSkills, Knowledge, Experience and EducationCollege Diploma in Accounting or Business Administration or equivalentMinimum of 2 years of relevant accounting experience in an automated environmentIntermediate to advanced working knowledge of MS Office applicationsStrong analytical, organizational, and problem-solving skills with high attention to detailAbility to communicate effectively with diverse stakeholders, including internal departments, ownership groups, and external vendorsCore CompetenciesExcellent communication skills (both written and verbal)Good quantitative analysis skillsGood organizational skillsStrong analytical skillsStrong attention to detailADDITIONAL REQUIREMENTSPrevious experience in real estate industry is an assetPrevious experience with Concur, Yardi, AvidX or Accounting softwareAdditional InformationWhy you should join MorguardAt Morguard, our employees are our greatest investment. We make people our priority and strive to create a culture of respect, health and safety, and equal opportunity to support employees to meet their goals.When you join Morguard, you join a strong and committed team and will have access to:Employer Provided Medical Insurance OptionsExcellent culture that supports a work-life balance with time off for Summer Hours, Vacation, Personal, Sick Leave, and Paid HolidaysEducation Reimbursement ProgramDollar for dollar matching 401k Savings Plan with immediate vestingOpportunity to live onsite within portfolio with our Employee Discount