Job Title

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.The Administrative Coordinator II role is responsible for providing administrative support for faculty in the Clinical Research Division (CRD) at Fred Hutch Cancer Center. This position will report to the Program Operations Director, Solid Tumor Program, and assigned faculty. The culture of the Clinical Research Division administration team at Fred Hutch Cancer Center is collaborative, compassionate, and innovative. We strive for excellence in our daily activities, and we treat one another with respect while acting with integrity. We live the Fred Hutch values and seek to provide the very best service and support to faculty, patients and one another, to make progress towards our vision: To achieve life uninhibited by cancer and other diseases through seamless integration of research and clinical care.Once the selected candidate has become familiar with the scope of responsibilities and is trained on use of applicable systems and tools, an independent and problem-solving approach to a diverse scope of tasks is expected. They will work cooperatively with peer AdministrativeCoordinators and the Program Director to provide support in the area of greatest need. This role should plan to consistently spend at least 3 days per week on campus.Candidates must include a cover letter as part of their application to be considered.Manage the implementation and administration of Fred Hutch and program policies and procedures in support of assigned facultyManage all assigned calendars and coordinate meetings with stakeholders on behalf of assigned facultyProactively communicate and mitigate potential schedule conflictsManage travel arrangements, to include reconciliation and processing of costs and reimbursements in accordance with Fred Hutch policies and deadlinesAct as an administrative liaison for assigned faculty and staff with internal and external collaboratorsCoordinate any personnel administration functions for the program as needed by faculty and leadershipCoordinate preparation and monitoring of faculty CVs, and associated documents, for assigned facultyCoordinate and track faculty Outside ActivitiesTrack, collect, compile and reconcile a variety of billing and financial information and reportsSupport the production of manuscripts and publicationsSupport faculty with external collaborations, including applicable disclosures reporting and managementCoordinate program space and facilities requests, under the direction of leadershipManage acquisition, maintenance, storage, and supply of equipment or related items in support of faculty activitiesDevelop, recommend, and implement policies and procedures related to program administrationAssist assigned faculty and staff with special projects as requestedProvide organizational support as needed in support of program needsEngage as a team player in all activities, which requires a collaborative and communicative way of working to achieve the Division’s collective goals, this also involves coverage for team members while they are out of office or if duties need to shift due to changing workloadsTrack and organize the new faculty onboarding process in partnership with organizational/department counterpartsMINIMUM QUALIFICATIONS:Requires High School/GED and six years of administrative or relevant experience OR equivalent education/experiencePREFERRED QUALIFICATIONS:Bachelor's degree and two years of administrative support,experience working in the field of Biomedical Research is idealExperience with event coordination, including planning, budgeting, execution and wrap-upExperience with booking national and internationaltravelStrong Microsoft Office Suite, Outlook, Teams, OneNote, Zoom, Adobe Acrobat and on-line systems skillsAble to independently develop tracking mechanisms to ensure timely, consistent and accurate informationExperience with financial and data management tracking and techniquesComfortable learning new technologies to successfully perform assigned tasksExceptional attention to detail and quality of workExperience with in-person and virtual meeting coordination, scheduling, and planningAbility to identify and take advantage of new opportunities, best practices, and build strong partnershipsAbility to work independently, prioritize effectively, proactively plan, problem-solve and meet goals in a deadline-driven environmentPossess a process-improvement mindset, and willingness to turn new ideas into better ways of workingInterest in and passion for supporting the mission of Fred Hutch Cancer Center Clinical Research Division’s vision: To achieve life uninhibited by cancer and other diseases through seamless integration of research and clinical careThe hourly pay range for this position is from $33.42 to $50.12 and pay offered will be based on experience and qualifications.This role will have the opportunity to work partially at our campus and remotely.This position is not eligible for H1-B sponsorship at this time.Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at by calling 206-667-4700.